ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

State of California•Sacramento, CA

32d•Onsite

About The Position

Develops, administers, and manages the departmental P-Card program. Acts as liaison to associated control agencies and/or contractors. Attends program related meetings. Develops training and disseminates program-related information to ensure compliance with the program objectives and guidance to P-Card holders on responsibilities. Provides audit findings to management. Monitors field usage. Uses the departmental tracking system to advise management of possible program issues. Performs analytical studies on laws governing changes to the program functions. Tracks, reconciles departmental P-Card purchases, and prepares purchase documents when required on P-Card purchases, utilizing the statewide Financial Information System of California (FI$Cal). Develops, issues, and maintains the departmental documents including: Management Memos, COMM-NET messages, desk manuals, bid models, contract models, etc. Prepares mandated and ad-hoc reports as required by statute and/or management as they relate to purchasing and/or contracts. Serves as back-up for the Small Business Advocate position. You will find additional information about the job in the Duty Statement. You will find the Minimum Requirements in the Class Specification.

Requirements

The position(s) require(s) a Background Investigation be cleared prior to being hired.
The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.
1. Please describe your work experience, special education and/or training as it relates to this position.
2. Describe your qualities, knowledge, skills and abilities that will help you succeed in this position.
3. Provide an example of a project that you have led which entailed gathering various information from various individuals. Please describe the steps involved in completing the tasks.

Nice To Haves

Ability to communicate effectively both verbally and in writing
Strong analytical skills; excellent interpersonal, organizational and research skills with attention to detail
CAL-PCA Basic Acquisition Certification
Knowledge of state contract rules, policies and procedures
Experience in Microsoft Office Suite

Responsibilities

Develops, administers, and manages the departmental P-Card program.
Acts as liaison to associated control agencies and/or contractors.
Attends program related meetings.
Develops training and disseminates program-related information to ensure compliance with the program objectives and guidance to P-Card holders on responsibilities.
Provides audit findings to management.
Monitors field usage.
Uses the departmental tracking system to advise management of possible program issues.
Performs analytical studies on laws governing changes to the program functions.
Tracks, reconciles departmental P-Card purchases, and prepares purchase documents when required on P-Card purchases, utilizing the statewide Financial Information System of California (FI$Cal).
Develops, issues, and maintains the departmental documents including: Management Memos, COMM-NET messages, desk manuals, bid models, contract models, etc.
Prepares mandated and ad-hoc reports as required by statute and/or management as they relate to purchasing and/or contracts.
Serves as back-up for the Small Business Advocate position.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, ATM machine, gym, on-site Bistro, and is close to a light rail station.
Close to bike/walking paths along the American River.
Benefit information can be found on the CalHR website and the CalPERS website.

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