Associate Executive Director-Facilities Management Support Services

NYC Health + Hospitals • New York, NY

440d • $200,000 - $200,000

About The Position

The Associate Executive Director of Facilities Management Support Services at NYC Health + Hospitals is responsible for overseeing various operational aspects including Facilities Management, Support Services, Construction/Capital Management, and Engineering. This role requires effective management of multiple requests in a clinical and construction-oriented environment, ensuring collaboration with internal stakeholders and external vendors. The position emphasizes the development and implementation of policies and standards to enhance operational efficiency and patient care.

Requirements

• A Master's Degree in Hospital Administration, Health Care Administration, Administrative Medicine, or Public Health from an accredited institution.
• Six years of high-level responsible experience in Hospital Administration, Business Administration, Public Administration, or equivalent fields.
• Thorough knowledge of hospital organization, administration, standards, regulations, and laws applicable to hospital operations.
• Ability to direct and supervise personnel effectively.

Nice To Haves

• Experience in managing construction projects in a healthcare setting.
• Familiarity with regulatory compliance in healthcare facilities.
• Strong communication and interpersonal skills.

Responsibilities

• Develop, establish, and implement the philosophy, objectives, policies, and standards of administrative services related to Facilities Management Support Services.
• Collaborate with all levels of the organization to coordinate development and execution of a Performance Improvement Plan (PIP).
• Review and direct revision of administrative procedures and systems to address new business needs and regulatory requirements.
• Ensure staff competencies meet the hospital's business standards through performance evaluation.
• Implement workflows and internal policies to maximize facility use for patient care needs.
• Monitor metrics for improvements in operational areas.
• Direct the preparation of budgets for personnel, supplies, and equipment for all divisions within inpatient operations.
• Maintain cost awareness in the administration of expenditures for all divisions.
• Oversee the utilization of appropriate progressive disciplinary action for staff performance issues.
• Collaborate with Regulatory Affairs and Quality Management to ensure adherence to accreditation standards and regulations.
• Review and revise command center and emergency management practices as necessary.
• Conduct regular staff meetings and ensure dissemination of pertinent information to staff.
• Provide Leadership with necessary monitoring reports.
• Plan and conduct training programs to maintain staff proficiency in new or revised processes.
• Participate in recruitment and retention processes in collaboration with Human Resources.
• Ensure compliance with hospital standards and professional conduct requirements.
• Develop personal industry knowledge and professional skills through training and educational conferences.
• Represent Leadership at meetings and system-wide initiatives as necessary.
• Oversee all construction projects to ensure timely completion on budget.
• Handle emergency and special problems, providing consultation and technical assistance to staff.
• Review and manage the process flow of the department's call center and work orders.
• Prepare weekly and monthly departmental reports for Executive Management.
• Develop special projects as needed, including planning and budgeting.
• Coordinate efforts with Departmental Managers and Directors on mutual concerns.

Benefits

• Comprehensive Health Benefits for employees working 20+ hours per week.
• Retirement Savings and Pension Plans.
• Loan Forgiveness Programs for eligible employees.
• Paid Holidays and Vacation in accordance with collectively bargained contracts.
• College tuition discounts and professional development opportunities.
• Multiple employee discount programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Hospitals
• Education Level: Master's degree
• Number of Employees: 1,001-5,000 employees