Associate Executive Assistant – Project Management, Onsite Nashville TN

Vanderbilt University Medical Center • Nashville, TN

2d • Onsite

About The Position

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Admin/Perioperative Services Admin Job Summary: The Associate Executive Assistant serves as a key support partner, managing projects and ensuring seamless coordination across various initiatives. This role involves planning and executing luncheons, and other events; facilitating meetings as needed; preparing agendas; and booking conference rooms. The position requires frequent documentation of meeting minutes and action items to maintain clarity and accountability. Strong organizational skills and attention to detail are essential for managing logistics and supporting project success.

Requirements

• Relevant Work Experience Experience Level: 1 year
• Bachelor's

Nice To Haves

• Strong multitasking ability – capable of managing multiple priorities simultaneously.
• Exceptional organizational skills – maintaining structure and efficiency in a dynamic environment.
• Critical thinking and problem-solving – able to analyze situations and make sound decisions.
• Proactive approach – anticipating needs and addressing issues before they arise.
• Thrives in fast-paced environments – adaptable and calm under pressure.
• Meeting, event, and project coordination – ensuring seamless execution and follow-through.
• Project-oriented mindset – focused on achieving objectives and delivering results.
• Proficiency in Microsoft Excel and Word – basic functionality; understanding when to use spreadsheets versus tables

Responsibilities

• Performs key administrative functions which may include serving as representative of the organizational area.
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees