Associate Executive Assistant

Whole Foods • Bellevue, WA

408d • $49,650 - $84,406

About The Position

Whole Foods Market is seeking an Associate Executive Assistant to provide advanced and confidential administrative support to designated executives and senior leaders. This role involves managing calendars, coordinating travel, planning events, and handling various administrative projects, ensuring smooth operations within the leadership team.

Requirements

• High school diploma or GED required.
• 2-4 years of relevant experience as an executive assistant or in a similar role.
• Associate's degree or some college coursework preferred.
• Proficiency in Microsoft Word, Excel, and Outlook at a basic level.
• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.

Nice To Haves

• Experience in a corporate environment.
• Familiarity with event planning and coordination.

Responsibilities

• Schedules and maintains calendar of appointments and meetings for assigned executive.
• Manages executive schedules to ensure awareness of emerging priorities, changes, and potential conflicts.
• Screens incoming calls and correspondence, responding independently when possible.
• Organizes programs, events, or conferences, including reserving facilities, issuing information and invitations, coordinating speakers, and managing budgets.
• Prepares and distributes records, including agendas, notices, and team meeting minutes.
• Prepares confidential correspondence, reports, and other complex documents.
• Tracks, verifies, and submits invoices and expenses for payment.
• Arranges complex and detailed travel plans and itineraries; books travel.
• Coordinates meetings, projects, and other actions with other Executive Assistants.

Benefits

• Store discount
• Paid time off
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food and Beverage Retailers
• Education Level: High school or GED