Associate Executive Admin Assistant

Nestlé • Solon, OH

118d

About The Position

At Nestlé USA, we're all working towards the same goal - to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity - and responsibility - to be there for every moment in our consumers' lives. Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. This position is not eligible for Visa Sponsorship. We are seeking an Associate Executive Admin Assistant to provide dedicated support to three Vice Presidents of Human Resources, each leading one of Nestlé's core functions: Technical & Production, Ensure Supply, and Generating Demand. This role is based at our Solon campus.

Requirements

• High school diploma required; bachelor's degree preferred.
• Minimum of 5 years of administrative assistant experience, preferably within a large or multinational corporate environment.
• Experience supporting teams across multiple locations in a collaborative, team-oriented environment.
• Prior experience in human resources is a plus.

Nice To Haves

• SAP experience preferred.

Responsibilities

• Manage the VPs' calendars, proactively resolving scheduling conflicts and coordinating appointments and meetings.
• Support the Learning & Development team, including onboarding logistics for the Manufacturing Leadership Development Program and Supply Chain Development Programs.
• Arrange all travel and conference logistics, including preparing itineraries, securing accommodation and transportation, and processing monthly travel and expense reports.
• Oversee daily office operations, including ordering supplies and equipment, handling incoming mail and calls, and maintaining overall office efficiency.
• Follow established procedures for receiving, documenting, organizing, and mailing packages.
• Track and follow up on pending issues to ensure timely task completion, both internally and externally.
• Maintain directories and email distribution lists for internal and external stakeholders.
• Organize and archive finance and administrative files.
• Coordinate sample requests, including international shipments.
• Prepare workspaces and supplies for new hires.
• Draft communications and create presentations, including charts and graphs.
• Plan and coordinate department activities, team-building events, and functions.
• Schedule and manage logistics for meetings and events, including room bookings, catering, and travel arrangements.
• Collaborate with Nestlé Business Services to research venues for large group off-site meetings.
• Manage the full accounts payable process from procurement to invoice payment—ensuring compliance with procurement policies and maintaining vendor records.
• Handle departmental P-card transactions and assist with budget preparation and tracking.
• Serve as a point of contact for direct reports, employees, and vendors, maintaining confidentiality in all communications.
• Perform other duties as assigned.

What This Job Offers

• Industry: Food Manufacturing
• Education Level: High school or GED