Associate Events Planner

Blue Owl Capital•New York, NY

6d•$100,000 - $110,000

About The Position

As an Events Planner within our Corporate Marketing team, you will be responsible for planning, organizing, and executing a wide range of events aimed at fostering connections, promoting our brand, and engaging with various stakeholders. This role offers a unique opportunity to showcase your creativity, organizational skills, and attention to detail while working in a dynamic and fast-paced environment.

Requirements

Bachelor's degree in Event Management, Hospitality, Marketing, Business, or a related field
Proven experience in event planning, preferably within the financial services or professional services industry
Strong project management skills, with the ability to handle multiple projects simultaneously and meet deadlines without error
Collaborative team player
Excellent interpersonal skills, including verbal and written communication
Detail-oriented with exceptional organizational and problem-solving abilities
Proficiency in event management software, such as Cvent, On24, etc...and Microsoft Office Suite
Flexibility to work outside regular business hours, including evenings and weekends, as required by event schedules
A professional, polished, and positive disposition, even under pressure

Responsibilities

Event Planning and Coordination: Responsible for planning, budgeting, coordinating, and tracking firm events, seminars, retreats, and conferences both in-person, hybrid and virtual
Venue searches and maintaining a venue database
Assist with on-site registration, event set up, and break down
List management and attendee tracking
Management of event collateral, swag, and materials
Managing and executing event communications in a timely manner
Managing floorplans, BEOS, rooming lists, and event contracts
Build out of invites, registration sites, and surveys using Cvent
Maintaining the firm event calendar
Relationship Management: Establishing and maintaining relationships with vendors and venues
Collaborate with the marketing on overall branding and messaging goals.
Events Management: Develop and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines.
Monitor expenses, negotiate contracts, and track invoices to maintain accurate financial records.
Conduct post-event financial reconciliations and provide detailed reporting on expenditures.
Travel: This role will require occasional travel to domestic and international locations to oversee and manage events