Associate, Events and Venues Operations

LA28 • Los Angeles, CA

67d • $71,000 - $75,000

About The Position

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community. The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles. Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them.

Requirements

• 3+ years of relevant experience in project coordination, data management, or operational support in a fast-paced environment such as event, sports, or complex organizational setting.
• Prior experience in event planning or venue operations to understand unique challenges and requirements for high-stakes events like the Olympics and Paralympics, preferred.

Nice To Haves

• Ability to work successfully with varied audiences showcasing strong communication, teamwork, and interpersonal skills.
• Ability to address and resolve conflicts effectively, especially when coordinating across diverse teams with differing priorities.
• Extremely detail-oriented with excellent organizational, operational and program execution skills.
• Well-developed problem-solving skills and ability to work independently, while also knowing when to seek feedback and buy-in.
• Demonstrated ability to prioritize and contribute under pressure, see a project through to completion, and meet tight deadlines.
• Ability to handle sensitive information with discretion.
• Demonstrated commitment to co-creation and collaborative decision-making.
• Collaborative and flexible approach – Ability to roll with the transitional nature of the organization as it grows, adapting quickly to changing priorities and requirements.
• A committed team player with problem-solving skills, comfortable working cross-functionally with diverse stakeholder groups both internally and externally.
• Confident self-starter – Takes initiative to identify challenges, gather inputs from key stakeholders, and resolve challenges proactively.
• Ability to work effectively and independently with experience in defining tasks, seeking feedback, and advancing the work forward with pace.
• Resourceful problem solver.
• Monitor industry trends and stay current with the latest developments to ensure a current and informed understanding of the sports and entertainment landscapes.
• Excitement for the role and opportunity to help shape the future of Los Angeles and the Olympic and Paralympic Movement.

Responsibilities

• Support cross-functional event and venue operational planning including collating information from internal and external stakeholders, preparing planning materials, developing presentations, coordinating planning sessions, and supporting communication with functional areas and venue partners.
• Provide venue-related project management support including preparing status reports, tracking completion of deliverables, maintaining timelines, and developing and monitoring task lists.
• Track and monitor status of event risks, operational issues, planning decisions, and actions for venue cluster.
• Provide meeting management support including developing, collating and distributing meeting agendas and related materials, inviting participants and tracking attendance, drafting meeting minutes, and following up on meeting action items.
• Assist team with gathering and preparing presentation materials for varied audiences, including internal functional areas, Games stakeholders, and senior leadership.
• Provide contract management support by documenting key agreement issues and distributing to relevant internal functional areas for resolution, summarizing key agreement provisions, and tracking timelines for contract deliverables.
• Track and coordinate site visits with venue partners for internal and external stakeholders including arranging site visit logistics, confirming participants, and communicating instructions as needed.
• Track and coordinate venue-related information requests from stakeholders, organize information, maintain event databases and contacts lists, and distribute information as needed.
• Provide support for new hire onboarding and orientation as required.

Benefits

• The annual base salary range for this position is $71,000-$75,000.

What This Job Offers

• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees