Associate Editorial/Publishing Staff, AAEM

Executive Director•Milwaukee, WI

13h

About The Position

This position is based at the University of California, Irvine within the Emergency Medicine department. It focuses on supporting the leadership of the Western Journal of Emergency Medicine (WestJEM) and Clinical Practice and Cases in Emergency Medicine (CPC-EM). Through the journals’ partnership with the American Academy of Emergency Medicine (AAEM), this position also works with and reports to AAEM’s corporate offices. Provides managerial support to the WestJEM and CPC-EM journals. Position maintains high level of responsibility, exercising discretion and sound independent judgment in performing assigned tasks. Ideal candidate will have strong attention to detail, strong communication, problem solving, budget management, and computer skills (including Word processing, spreadsheets, and specialized databases). This position starts as a blend of Editorial and Publishing responsibilities and gradually transitions into specializing with either the Editorial or Publishing team.

Requirements

Bachelor’s degree in related field
Excellent organizational and communications skills
Computer proficiency including Microsoft 365 products including Word & Excel as well as Google Drive Products
High accuracy
Strong attention-to-detail

Responsibilities

Corresponds with authors during peer review process and ensures that all final changes are approved before publication
Helps with article layouts
Coordinates the article review in the submission system by monitoring progressive steps and through working with journal leadership. This includes ensuring timely turnaround with journal editors and reviewers and initiating the publication process after an accepted article’s payment is received. For this, this position will need to work with both the journal’s editorial and publishing teams
Coordinates the process of indexing the published articles and distributing publication information on the website and Social Media
Coordinates and attends team meetings
Manages journal records to make sure that all of the editor and reviewer lists are kept current
Coordinates travel and meeting planning for offsite meetings as well as any post-meeting tasks
Coordinates contract approvals
Finds new ways to energize the journal’ volunteers (reviewers & editors) as well as authors
Manages projects as assigned by journal leadership, Editorial/Publishing Managers with the WestJEM & CPC-EM journals, as well as the Senior Journal Administrative Manager
Provides weekly updates on progress
Provides general administrative support, including but not limited to: copying, faxing, database management (including eScholarship updates), maintaining computer and paper files, scheduling and participating in conference calls, coordinating mailings, and drafting letters.
Other duties as assigned