Associate Director

Arizona State University•Tempe, AZ

17d•$110,000 - $120,000

About The Position

The Office of the University Architect (OUA) and Capital Programs Management Group (CPMG), part of Facilities Development and Management (FDM), is seeking an Associate Director to lead a team consisting of an Assistant Manager, Design Managers (DMs), Project Managers (PMs), and Subject Matter Experts (SMEs), for design and construction projects, across all ASU campuses and innovation zones. Reporting to the Assistant Vice President for CPMG, the Associate Director plays a key role in executing project delivery by implementing and managing efficient and effective processes across the department.

Requirements

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.
Acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Nice To Haves

Experience in: Planning and executing new construction and renovation projects within a higher education environment.
Leading and directing a large, diverse workforce.
Overseeing facilities management operations, including maintenance, repair, and infrastructure improvements.
Managing large-scale construction and service contracts.
Implementing and administering energy conservation programs.
Balancing customer expectations with project constraints to achieve successful outcomes.
Demonstrating resilience, diplomacy, influence, relationship-building, and problem-solving skills in complex and dynamic environments.
Knowledge of: Architectural Design & Laboratory Planning: Principles of architectural design, laboratory planning, and laboratory systems design.
Building Systems: Mechanical, electrical, and plumbing (MEP) systems and their integration within facility operations.
Construction Industry Standards: Best practices, procedures, and methodologies in the construction industry.
Sustainable Construction Practices: Implementation of sustainability and green building strategies within the construction sector.
Construction Documents & Compliance: Interpretation of construction documents and a general understanding of applicable construction codes and land use ordinances.
Project Management Software: Proficiency in PMWeb, Bluebeam, MS Project, and other project management tools.
Evidence of: Master's Degree preferred in Architecture, Engineering, Project Management, Facilities Management, Business Administration or a related field
5 years of Facilities Management or Construction Project Management experience in a college, university, institutional or similar setting and/or working on higher education or similar campus projects and building types
Certified Construction Manager (CCM)
LEED Green Associate or LEED AP or WELL
Project Management Professional (PMP)
CSI Certification
ASPE Certified Professional Estimator (CPE)
Lean Design and Construction/Process Improvement
OSHA 10/30
Communication skills

Responsibilities

Provide strategic leadership to a team consisting of an Assistant Director, PMs and DMs, overseeing workload distribution and project assignments.
Coordinate with the project initiation team (Launch Team) on all new project requests, to include assigning team members to projects, reviewing project charters and estimates for accuracy, and ensuring a proper project transition to the implementation team.
Support team members by ensuring they have the necessary resources, guidance, and oversight to complete projects on schedule and within budget.
Coordinate with university stakeholders, administration, architects, engineers, contractors, and vendors during project execution.
Assist PMs and DMs in developing Requests for Qualifications (RFQs) and Requests for Proposals (RFPs) to solicit professional services.
Evaluate and recommend appropriate construction delivery methods, ensuring optimal efficiency and cost-effectiveness.
Oversee the planning and scheduling of capital construction projects to ensure alignment with university objectives.
Ensure project expenditures remain within budget allocations while tracking and controlling construction costs.
Participate in the development and management of construction contracts and professional service agreements, ensuring compliance with university and regulatory requirements.
Provide oversight to ensure all engineering and architectural drawings and specifications are accurate and complete.
Direct and monitor compliance with building codes, safety regulations, and university policies throughout project execution.
Attend and participate in construction meetings, providing direction on contract implementation and risk mitigation strategies.
Meet monthly with university customers to provide project updates and address concerns.
Prepare and present reports on project progress, budget status, and key program activities to university leadership and stakeholders.
Develop and prepare Key Performance Indicators (KPIs) that measure the effectiveness of Project Managers and Design Managers, while also ensuring the equitable workload for all team members.
Represent FDM/OUA/CPMG in planning activities with external agencies and participate in committees related to sustainability, vendor selection, hiring, and staff recognition.
Drive process improvements in project delivery by identifying best practices and streamlining workflows.
Ensure accountability for preconstruction obligations, particularly cost estimating and early-phase project budgeting, to prevent cost overruns.
Support ASU’s commitment to sustainability and innovation by integrating best practices into project planning and execution.
Supervise activities of subordinates.
Coach and mentor assigned team members and provide performance-enhancing feedback.
Provide or coordinate training to team members as required or needed.

Benefits

22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
12 weeks of paid parental leave following the birth or adoption of a child
Affordable benefits package including dental, vision, and life insurance benefits.
Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
Paid time for volunteer and professional development
Wellness program for preventative health education and screenings
Disability and leave program for income protection
Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
ASU Discounts to sports/events along with discounts with ASU partnerships