Associate Director, Women's Health Research

Yale University•New Haven, CT

57d•$124,000 - $206,500•Onsite

About The Position

This position will provide operational oversight and strategic support for the Women's Health Research at Yale (WHRY) scientific program and the Director's research portfolio within Emergency Medicine. The Associate Director (AD) is responsible for operational growth of the WHRY research program over a broad range of research initiatives and project management activities that advance the Center's mission to improve the health of women and transform their care through research, education, and advocacy. The AD will contribute to strategic planning, execution, and monitoring of the pilot program, and manage the day-to-day operations of several research activities, including new industry partnerships, launch of an interdisciplinary Yale-wide collaborative think tank, and development of federal, industry and foundation partnership for programmatic growth. Working independently under guidance from the WHRY Director, the AD will help define strategic goals, pitch presentations and communication plans, liaise with scientific stakeholders, and engage colleagues across the Yale and external partners in industry and government. The AD will manage important relationships with collaborators, identify and apply for funding opportunities, and track return on investment WHRY research initiatives. The AD will partner with the WHRY Director and Scientific Advisory Panel to identify priority areas for pilot funding and oversee all aspects of the pilot program including RFP releases, application and review processes, and award monitoring, and outcomes tracking. The AD will provide operational leadership to the Scientific Review Committee and supervise project managers. This program supports faculty career development through extramural grant funding, presentations, publications, and other career milestones. The AD will work in conjunction with WHRY leadership and staff to foster the growth, expansion, and effectiveness of the research efforts of the Center. In addition, the AD will also support other WHRY programming as needed, including an annual research event, symposia, faculty development sessions, and ad-hoc initiatives. This position reports directly to the Director of WHRY and is supported by other project managers, program coordinators and a communications officer. The AD will provide operational support for Dr. Safdar's portfolio in the preparation, submission and execution of new grants as well as oversight of ongoing studies. In collaboration with Dr. Safdar, her research team and administrative staff, the AD will plan, develop, lead and execute multiple federally and industry funded projects to meet the established goals, objectives, and timelines. Responsibilities include regulatory and financial oversight, study training and oversight, contracting, personnel effort allocation, and study logistics. WHRY Operational Support for Scientific Program: In collaboration with existing WHRY team, specific duties include but are not limited to: Oversight of RFP process for the pilot program including releases, review of applications, selection of reviewers, and management of review processes in conjunction with the Scientific Review Co-Chairs and Project Manager. Monitoring of progress reports, no-cost extension requests, metrics and awardee outcomes for pilot award programs with program manager. Primary point of contact for investigators, fellows, students, and awardees associated with WHRY to find appropriate project mentors and partners, troubleshoot any project delays, facilitate successful completion of projects and next steps. Oversee the development, creation, and implementation of a new Yale-wide membership collaborative think tank comprised of high-level research and administrative leadership across the Yale to invigorate and grow sex- and gender-informed research among investigators. Oversee development of academic content for training events, including career development and symposia. Sponsorship of awardees, fellows, students, including directing and facilitating Work-in-Progress Meetings. Participate in the planning of and content development for the Center's other research and educational meetings and events, including an Annual Research Event to showcase research productivity from the Center. Develop operational flow to develop and track metrics of success for WHRY programming: pilot program (funding, scholarship, presentations, awards), membership engagement and success (# faculty, #grants, diversity of grants, # scholarship, #high impact scholarship, interdisciplinary projects, awards, patents), dissemination metrics etc. Participate in strategic planning, strategic communications, and goal-setting initiatives for assigned initiatives within the Center. The AD will actively seek strategic federal and non-federal grant opportunities and relationships to support WHRY infrastructure and mission. These would include building and sustaining relationships with industry, foundation, and government partners to support these initiatives, preparing applications, strategizing on approach for meetings and pitch presentations, and deciding on appropriate projects and funding to appeal to stakeholders to achieve the mission of WHRY. Participation in weekly WHRY programming meetings, all-staff meetings, quarterly leadership meetings, advisory council meetings, annual events (i.e., symposia,). Assist in developing and monitoring goals and objectives for managerial and professional staff in compliance with University strategies. May perform other duties as assigned. Safdar Lab Research Program Administration: Specific duties include but are not limited to: Serve as the lead liaison for studies conducted by the Safdar lab for regulatory oversight, onboarding of new staff and for oversight of quality and rigor of ongoing and new studies and new grant submission. Develop operational flow and information repositories, dashboards, and web-based products to maximize information sharing about project progress and needs. Provide regulatory oversight: Initiate and manage central IRB submissions and modifications, ensuring ongoing IRB renewal deadlines are met, maintain accurate, complete, and up-to-date regulatory and training logs for each study, supervise research within established study protocols, adhering to all human subject regulations as defined by Yale University and federal government. Onboard new research staff for research credentialing and Yale requirements, study-related activities per regulatory, institutional, and lab standards. Oversee accuracy and completeness of data collection for ongoing studies in adherence to protocols and regulatory standards, providing regular reports to the PI and team members with remediation plans. Work with study monitors, schedule maintenance, reports, review quality, accuracy and completeness of data entries, and adjudication committees. Assist PI for new grant submissions and contracts: Prepare the non-scientific regulatory and shell of the grant (parts other than research strategy) such as budgets and budget justification, human subject protection plans, etc. Be able to perform any background or pertinent literature search to support development of these documents and workflows. Develop data-driven study workflows and standard operating procedures (SOPs) for use in the lab and with study collaborators. Manage new vendor contracts, purchase orders, and track invoices. Collaborate with IBO, YCCI, and IRB staff to stay updated on various project aspects and inform the PI of grant status, including areas like: Submissions to the Institutional Review Board. Regulatory document management. Financial reporting. Effort needs. Contracts. Perform other duties as needed. Position responsibilities most closely align with the details written above.

Requirements

Experience overseeing large federal programmatic research grants and supervising large teams in research or clinical environments. Experience working across the relevant ecosystem, including industry, government, and academic partners.
Experience developing pitch presentations, strategizing on implementation of new initiatives, and communicating complex timelines to large Teams.
Experience administering NIH grants; understanding of NIH grant mechanisms and reporting requirements. Experience with regulatory and compliance oversight as well as data informatics.
Demonstrated ability to manage, organize, and execute complex projects, with strong team leadership, communication, and multitasking skills.
Strong analytical and problem-solving skills, with the ability to make sound decisions and manage multiple priorities. Familiarity with working in large hospital and academic institutions.
Bachelor's Degree in related field. Seven years of experience or an equivalent combination of education and experience.

Nice To Haves

Master's degree in a clinical field such as nursing, health administration, or another related clinical field.
Minimum of 15 years of related experience.
Previous experience working in women's health.

Responsibilities

Directs one or more functional areas within an administrative department of the University and ensure compliance with University policies and procedures.
Directs analytic and research support for educational policies and planning and develops and approves administrative policies affecting assigned functional areas of the University.
Directs and establishes parameters for major projects for the department and University.
Interprets federal policies and regulations and educates staff and administration about regulations, restrictions, and the legal responsibilities of the University.
Directs and implements policy and program modifications and develops standards to ensure compliance with federal, state and local regulations.
Develops and administers an operating budget for the assigned department consistent with University policies and procedures.
Develops cost savings objectives and goals; authorizes major purchases and negotiates contracts that range from routine to complex in nature.
Establishes and implements long- and short-range goals for the functional area consistent with University goals and objectives.
Directs the development of related automated systems to support the function; determines office policies and procedures for use of automated systems.
Directs the evaluation and selection of vendors and negotiates contract details including work steps and pricing with the vendors on behalf of the assigned functional area.
Works with internal and external contacts to solve problems that range from routine to complex in nature.
Represents the University in discussions and negotiations with various governmental agencies.
Directs a staff of exempt and nonexempt employees.
May perform other duties as assigned.