Associate Director, Site Budget Management
About The Position
Kyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four disease areas: bone and mineral; intractable hematologic; hematology oncology; and rare disease. A Japan-based company, our goal is to translate science into smiles by delivering therapies where no adequate treatments currently exist, working from drug discovery to product development and commercialization. In North America, we are headquartered in Princeton, NJ, with offices in California, North Carolina, and Mississauga, Ontario. Summary: The Associate Director, Site Budget Management provides strategic and operational leadership across assigned segments of Kyowa Kirin’s global clinical study portfolio. This role bridges study-level execution and enterprise strategy by overseeing budget governance, forecasting methodology, financial risk management, and process optimization initiatives. The Associate Director drives consistency in budget development, negotiation parameters, and payment oversight while contributing to short and mid-range portfolio planning. This position ensures financial integrity, scalability, and alignment with global FMV standards across all new and ongoing studies within scope.
Requirements
- Bachelor’s degree in finance, Business Administration, Accounting, Life Sciences, or related discipline required.
- Minimum seven (7) years of experience in clinical trial budgeting, site financial management, or global clinical business operations.
- Demonstrated experience managing global site budgets.
- Experience within an outsourced CRO operating model.
- Experience supporting portfolio forecasting and financial analytics.
- Experience leading or mentoring budget professionals.
- Advanced Excel and financial modeling capability.
- Expertise in FMV benchmarking tools.
- Experience with GrantPlan or equivalent systems.
- Familiarity with CTMS, reporting platforms, and payment tracking systems.
- Strong analytical and risk assessment capability.
- Strategic thinking with operational execution strength
- Financial governance discipline
- Process improvement mindset
- Executive communication capability
- Risk identification and mitigation
- Structured decision making
- Cross-functional collaboration
- High integrity and compliance orientation
- Requires up to 10%-15% domestic and international travel
- Availability to support global teams across multiple time zones, including periodic late evening calls.
Nice To Haves
- Advanced degree or professional certification preferred
- Working knowledge of Japan FMV methodology preferred.
Responsibilities
- Provide oversight across multiple global studies within assigned therapeutic areas or portfolio segments.
- Partner with the Director to support long range financial planning across the clinical pipeline.
- Review and validate study-level forecasts to ensure portfolio alignment.
- Identify cross-study cost trends, variance drivers, and financial risk indicators.
- Support accrual accuracy and forecast predictability.
- Ensure consistent application of FMV methodology across assigned studies.
- Validate high, mid, and low negotiation parameters.
- Review CRO-developed budgets for compliance and alignment to governance standards.
- Support regional alignment including US, EU, and Japan point system methodologies.
- Maintain audit-ready documentation and financial traceability.
- Oversee study-level budget build, review, and approval processes.
- Provide negotiation strategy guidance to Senior Managers and CRO analysts.
- Escalate deviations outside approved financial thresholds.
- Ensure budget alignment with protocol scope and operational effort.
- Review amendment-related financial impacts.
- Identify opportunities to improve global budget workflows.
- Standardize templates, parameter frameworks, and tracking tools.
- Reduce negotiation cycle times through structured governance.
- Contribute to automation and systems integration initiatives.
- Develop KPIs to measure performance, cycle time, and cost containment.
- Provide financial oversight of site payment execution across assigned portfolio.
- Monitor vendor and CRO payment performance.
- Review reconciliation reporting and identify discrepancies.
- Serve as escalation point for complex payment-related issues.
- Ensure payment schedules align with approved budgets and contractual terms.
- Prepare consolidated financial dashboards for assigned portfolio segment.
- Provide variance analysis and risk summaries.
- Support executive reporting with clear financial narratives.
- Conduct scenario modeling to evaluate financial impact of amendments, enrollment changes, or country mix adjustments.
- Directly manage Site Budget Managers and Senior Managers as assigned.
- Provide strategic oversight to CRO budget analysts within outsourced model.
- Mentor team members on forecasting discipline and governance expectations.
- Support resource demand planning based on study complexity and portfolio growth.
Benefits
- 401K with company match
- Annual Bonus Program (Sales Bonus for Sales Jobs)
- Generous PTO and Holiday Schedule which includes Summer and Winter Shut-Downs, Sick Days and, Volunteer Days
- Healthcare Benefits (Medical, Dental, Prescription Drugs and Vision)
- HSA & FSA Programs
- Well-Being and Work/Life Programs
- Life & Disability Insurance
- Concierge Services
- Long Term Incentive Program (subject to job level and performance)
- Pet Insurance
- Tuition Assistance
- Employee Referral Awards
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
