Associate Director, Project Management

Real Chemistry • New York, NY

8h • $125,000 - $155,000 • Hybrid

About The Position

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries. Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities. Discover your purpose. Embrace innovation. Experience #LifeatRealChem. Real Chemistry is looking for an Associate Director, Project Management, to join our growing team! 21GRAMS, part of Real Chemistry, takes an innovative approach to advertising, and focusing on making healthcare more human. Not just in our work, but in the way we conduct business, approach client relationships, and treat each other. It’s a place where people subscribe to the adage, “Be good to each other, but hard on the work.” A place where people are not just in it for the paycheck, but to make a dent in the universe. Sound like you? At 21GRAMS, we set the benchmark for excellence in healthcare project management. As trusted leaders, we build confidence through teamwork, ownership, and proactive risk management. We uphold our processes with accountability, deliver with precision, and communicate with clarity. Creative problem-solving, adaptability, and integrity define our work. Guided by purpose and collaboration, we inspire our teams to achieve best-in-class outcomes for every project. The Associate Director oversees delivery across a portfolio of brands and serves as deputy to the Director. This leader manages project managers, sets delivery plans, and drives consistent process use and quality. This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago, Carmel, Lambertville, or San Francisco—or remotely within the US, depending on team and business needs.

Requirements

• Bachelor’s degree preferred.
• Proven leadership and people management skills.
• Strong cross-functional collaboration and negotiation skills.
• Advanced proficiency with Workfront, Microsoft 365, and portfolio reporting tools.
• 7 to 8 years of project management experience with supervisory responsibilities.

Nice To Haves

• Healthcare or pharma agency experience strongly preferred.

Responsibilities

• Manage and mentor PM staff. Balance workloads, priorities, and growth plans.
• Oversee timelines, scopes, budgets, and risk plans across multiple accounts.
• Coordinate cross-functional resourcing with discipline leads and recruitment. Lead first-round development of new business scopes and delivery plans.
• Establish delivery standards for the portfolio and ensure compliance with SOPs.
• Own brand-level Gantts and integrated calendars.
• Oversight of approximately 7.5 million dollars in revenue.
• Administrative involvement in new business and first-round scope development.
• Maintain a macro view of resourcing gaps and needs. Conduct candidate interviews.
• Own brand Gantt charts and cross-functional resourcing communications.
• Act as launch leader with clients. Manage vendor relationships. Provide delivery leadership in key meetings.
• Foster prioritization and time management across the team. Build people-manager skills.
• Oversee day-to-day task management. Collaborate with Client Services on reporting.
• Maintain topline oversight across OpenAir and PowerBI and escalate issues.
• Manage multiple brands or larger budgets. Flex up or down based on need.
• Drive process improvements.
• Develop and review scopes, change orders, and staff plans across more than one brand.
• Lead client-facing finance communications for assigned portfolio.
• Develop action and investment plans. Build cross-functional culture on the brand team.

Benefits

• Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees