Associate Director - Planning

Mace•Portland, OR

1d•Hybrid

About The Position

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. The Project: Mace is seeking a highly organized and detail-oriented Program Schedule Director to join our team in Oregon. The Program Schedule Director will be reporting directly to the Mace Project Controls Director and will be a member of Mace project delivery team and multi-disciplinary owner representative project team responsible to support our client. The position involves significant independent responsibility to oversee and provide planning and scheduling activities and deliverables. The successful candidate must be an expert using Primavera P6 and proven experience on construction means and methods and will require to have vast experience in leading planning and scheduling teams on mega capital portfolio in the life sciences and oil and gas industries. Our values shape the way we consult and define the people we want to join us on our journey, they are: Safety First - Going home safe and well Client Focus - Deliver on our promise Integrity - Always do the right thing Create Opportunity - For our people to excel This role will be remote for the first 12 months and then will be full-time on-site with the client in Hillsboro, Oregon.

Requirements

Ability to coordinate and organize multiple sources of schedule inputs/performance data into a master schedule platform and deliver project/program status reports as required.
Excellent communication, presentation, written, and interpersonal skills.
Tenacity and drive to inject value and create solutions.
Degree in Quantity Surveying, Engineering, Construction Management, or equivalent in industrial construction. A combination of other degrees coupled with adequate experience will also be considered.
Minimum of ten (10) years of demonstrated planning and scheduling experience in utilities and infrastructure sectors and large, complex, multi-phase capital projects.
Knowledge of multiple project delivery methods and a strong understanding of all construction disciplines.
Proven track record of scheduling large capital projects ($500 million or greater).
Experience in the development, preparation, review, and baselining of project schedules (Level 1 through Level 5 schedules using WBS and activity codes) with experience in critical path analysis.
Experience with industrial scheduling programs such as Primavera P6 and Pertmaster.
Strong experience in facilitating interactive planning or pull planning sessions with all stakeholders to develop and maintain consensus and alignment of the team for a reliable integrated master project schedule.
Demonstrates a high level of self-organization, coordination, and planning.
Knowledgeable of PMI, Lean Construction, and/or AACEI planning and scheduling principles

Responsibilities

Promoting Mace’s value of safety first, exhibiting visible safety behaviors, sharing lessons learned, and using safety moments and Mace’s HSW framework to support the health, safety, and wellbeing of all Mace staff.
Possessing technical expertise in health and safety rules and regulations relevant to the project portfolio.
Promoting a diverse and inclusive working environment and understand the importance of the wellbeing of the team.
Implementing project planning and scheduling strategies and plans reflecting both client and professional service providers/contractor/vendors roles, responsibilities, and expectations.
Collaborating with design and engineering, procurement, construction, and estimating teams to understand estimates basis and resource planning
Participating in project risk reviews, providing qualitative and quantitative scheduling inputs.
Contribute to the creation of the Work Breakdown Structure (WBS) to ensure alignment between engineering and design packages, cost estimates, contract strategies, resource planning, cost reports, and progress reports.
Developing end-to-end scope activities, breaking work down into chronological steps.
Identifying key milestones, simultaneous operations, potential constraints, skilled crafts required, long lead items, and critical site permit approvals.
Facilitating interactive planning/pull planning sessions to develop and maintain the integrated master schedule for the scope.
Determining reasonable schedule logic and constraints based on interactive planning/pull planning sessions with all key stakeholders.
Developing resource-loaded and cost-loaded baseline integrated master schedule and maintain integrated master schedules periodically based on project progress /earned value management (physical %25 completion).
Conducting project schedule analysis for the projects, including evaluation of critical path activities and logic.
Performing spot check site inspections to assess actual project progress.
Defining or tailor planning and scheduling contractual requirements during tendering and contract negotiation processes.
Supporting planning for long lead equipment procurement, supply chain processes, and permitting processes.
Participating in value engineering, constructability review sessions and 4D BIM workshops (if applicable).
Developing and issue periodic planning and scheduling reports (e.g., critical path reports, 4-week look-ahead schedules, full-time equivalent histograms, earned value analysis, logic revision logs).
Participating and provide inputs as needed during weekly owner/architect/contractor (OAC) meetings.
Identifying schedule variances and trends, escalate issues that may impact completion dates, and suggest corrective actions and recovery plans.
Reviewing and provide assurance of all inputs from different schedules generated by parties providing services to scopes.
Engaging with the change management process, track schedule changes, review impacts, and provide recommendations for approval.
Preparing post-startup as-built schedules and lessons learned.
Participating in the negotiation, resolution, and closeout of any outstanding change orders, quality issues, or disputes related to planning and scheduling.
Actively network, innovate, and seek understanding of best practices, utilizing the full depth of knowledge of Mace Group, the centers of excellence, Mace way control center, and knowledge hub