Associate Director, Onboarding and Employee Events

University of Chicago • Chicago, IL

3d • $85,000 - $100,000 • Hybrid

About The Position

The Associate Director, Onboarding and Employee Events, partners with People and Culture and Advancement leadership to design and implement effective employee experience programming, including onboarding, all-staff meetings, and other staff events. This role utilizes knowledge about Advancement as a profession, as well as current advancement priorities across the University, to align all-staff programming and content with organizational needs. Works with colleagues in Advancement and across the University to plan event logistics, prepare agendas, coordinate speakers, and write talking points. This position manages the design and delivery of training offerings for all employees. Develops and implements a strategy for targeted market training courses and evaluates the efficacy of current programs. Coordinates in-person and web-based trainings and provides necessary materials and instruction to those individual trainers.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Nice To Haves

• Bachelor’s degree.
• A minimum of five years of relevant professional work experience in event planning, staff engagement, or similar professional field.
• Developing employee programs, including comprehensive onboarding.
• Project management.
• Demonstrated skill and knowledge of, or ability to quickly learn, the internal workings of the University as well as the technology tools available to Advancement, including Phoenix, the University's Donor Relationship Management System.
• Proficient in a Microsoft Windows computer environment, including Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Outstanding interpersonal and communications skills characterized by the ability listen, speak, and write effectively.
• Explain complex ideas clearly and simply.
• Strategic thinker with proven ability to lead change and influence stakeholders.
• Manage confidential information with discretion and tact.
• Act with high emotional intelligence, integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Self-motivated and take initiative.
• Prioritize multiple projects and independently follow through with detail.

Responsibilities

• Contributes to the strategy, design, and implementation of Advancement onboarding programs, and serves as a facilitator for select programs.
• Works with stakeholders across Advancement and the University to ensure onboarding content meets teams’ needs, aligns with programs offered by other units, and ensures new hires have a strong understanding of Advancement’s work, culture, and structure.
• Manages a suite of Advancement meetings and programs, including regular all-staff meetings, weekly stand-ups, and other staff gatherings. Serves as event host or speaker as needed.
• Maintains awareness of trends, initiatives, events, and employee needs across the University of Chicago Advancement enterprise and uses this knowledge to inform programming that allows all staff to become strong ambassadors of the University of Chicago.
• Crafts event objectives, agendas, and talking points to align with People and Culture and Advancement strategy.
• Develops clear plans to ensure strong execution of events, delegating to People and Culture team members as appropriate.
• Leads all logistical planning and support for Advancement staff learning and development programs and events, within budget.
• Collects participant information and feedback after all staff programs, ensuring alignment with People and Culture data collection strategy.
• Creates and manages electronic invitations, response forms, and evaluations. Analyzes and synthesizes data to prepare custom and ad hoc reports for presentations and meetings.
• Ensures that programs and other initiatives are effectively marketed and communicated through the intranet, newsletter, and other channels.
• Assists People and Culture team members with meeting and event planning, ensuring a strong, cohesive employee experience across programming.
• Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.
• Works with minimal guidance to design and evaluate instructional programs, materials, and methods for the implementation of University-wide business systems and processes.
• Manages front-end needs assessments, identifying key learning outcomes, writing training objectives, applying and modifying various instructional design methods, designing practice activities and scenarios, sequencing instructional content, and writing tests and learning assessments.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
• Information about the benefit offerings can be found in the Benefits Guidebook.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees