Associate Director of Procurement

Maryland Connect

2d • $100,000

About The Position

The Associate Director of Procurement oversees the operations of the Procurement Department, supporting the Director in developing strategy for innovation, effectiveness, and efficiency in procuring a variety of commodities and services for the University. The role establishes, administers, and reports institutional contracts in accordance with USM Policies & Procedures. This position directly supervises a team of 2 personnel and reports to the Director of Procurement.

Requirements

• Bachelor's Degree from an accredited college or university.
• Five or more years of related experience in Procurement at a contract specialist level, including two or more years of direct supervision of personnel.
• Must have strong human relations and team building abilities, excellent oral and written communications skills.
• Ability to support effective partnerships with customers, peers, and direct reports.
• Skill in acting as a liaison with external agencies, other universities, and other high level/public officials.
• Ability to prioritize new and ongoing projects, to conduct research, gather and present information related to areas of responsibility, and to participate in cross departmental and organizational improvement initiatives.
• Ability to perform with a high degree of diplomacy, integrity, confidentiality and professionalism.
• Demonstrated ability to analyze problems, identify solutions, make, and implement effective decisions.
• Ability to adapt to change, think critically with limited information, as well as continuously seek quality service and process improvements to support the Department’s mission and strategic vision.
• Experience in making presentations, an understanding of the academic environment, and proven leadership ability.
• Proven familiarity working with ERP/integrated technology, including data extraction and presentation of data in a format suitable for executive decision-making.
• Working knowledge of current computerized systems/software appropriate to Procurement including word processing, spreadsheets and database management for analysis.
• Knowledge of best practices in the field.
• Ability to work cooperatively with others and independently.

Nice To Haves

• Master's Degree is preferred but not required.
• Experience at an institution of higher education is preferred.
• Experience in procurement of IT services and USM Policy & Procedure preferred

Responsibilities

• Have a thorough understanding of the mandatory regulations, policies, and programs the University is subject to (Federal, State, University System of Maryland) including staying informed on new legislation.
• Supports the training and technical guidance of university personnel on the procurement process.
• Train Enterprise Resource Planning system users and resolve issues (the University uses Workday).
• Make recommendations for changes to current University process, procedures, and documentation practices as appropriate.
• Integrates and coordinates processes closely with departments to ensure seamless operations and enhance relationships with partners.
• Ensures that current policies and procedures are incorporated into templates and forms, updated as necessary to reflect current practices.
• Develops solicitations and requests for quotes based on best value and price, obtaining full and open competition utilizing proper and complex procurement methods (simplified, cooperative, competitive sealed bidding or proposals, sole source, etc).
• Leads and assists departments in development of needs, including market research, selecting vendors, and evaluating specifications.
• Performs cost, price, or revenue analysis, and evaluate offers as appropriate.
• Confirm funding and required approvals.
• May assure the procurement of all IT related purchases for the campus
• Prepare and issue purchase orders and contracts within signature authority, and for approval of Director.
• Assists in providing oversight into the purchasing card program.
• Ensure contracts are renewed, updated, or rebid in advance of renewal or expiration.
• Perform contract management including validating business/insurance documentation, award, kick off meetings as necessary, resolution of disputes, timely issuance of renewal or termination, contract close out, contractor transition planning and management, serving as liaison between suppliers and department.
• Negotiate terms and conditions of contracts requiring signoff.
• Document procurement files completely, accurately, and in compliance with all policies, procedures and standards.
• Performs administrative duties related to direct reports including supervision, performance evaluation and correction, timesheet and goal formulation.
• Manage personnel including recruitment, engagement, assigning and reviewing work, providing guidance, instruction, and development.
• Assist in supporting the State of Maryland Socioeconomic, Preferred Provider, and Green Buying programs as they apply to purchases including forecasting, applicability to procurements, analysis, reporting, outreach, and helping the end users see the benefits.
• Assist in supporting adhoc reporting for management, auditors, Maryland Public Information Act (MPIA) requests, etc.
• In the absence of the Director, supervise the operations and staff, as well as authorize and sign contracts and other documents.
• Performs other duties as assigned.
• File financial disclosure with the State of Maryland Ethics Commission.

Benefits

• Coppin State University offers a competitive benefits package to include health insurance options (medical, dental, vision), life and disability insurance, retirement plan contributions, as well as paid leave and federal holidays for all regular employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Director