Associate Director of Practice Management

Cooley • San Francisco, CA

3d • $200,000 - $250,000

About The Position

Associate Director of Practice Management Cooley is seeking an Associate Director of Practice Management to join the Practice Management team. Position summary: The Associate Director of Practice Management will work in partnership with the Director of Practice Management, practice group leaders, department chairs and firm management to provide financial and operational support to department and practice group leadership. This position is expected to employ a wide range of strategic and tactical solutions to help improve the profitability and efficiency of the practice groups, including supporting the development and driving of strategy, business plans, analysis related to hiring decisions, financial, operational and competitive analysis, and work closely with various professional staff teams that provide support to the department and practice groups. The Associate Director will assess the assigned department/practice group(s) strengths, weaknesses, operational effectiveness and opportunities, and advise the group leader(s) on recommended action plans to help achieve the group’s long-term goals. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: In conjunction with leadership, help to develop business plans for various practice group(s) and at the department level, manage implementation, monitor progress and suggest proactive measures to help achieve or exceed plan goals and targets Monitors group financial performance, working with Department Chairs and PGLs to address issues and opportunities Analyze pipeline and demand metrics and manage capacity planning processes in collaboration with talent management function Gather, distill and analyze operational, financial and market-based data in order to provide concise and actionable recommendations to department chairs and practice group leaders Collaborate with key firm stakeholder's cross-functionally, including marketing and communications, business development, legal talent, human resources, knowledge management, lateral integration and professional development, on executing against practice plans Act as primary point of contact for department leadership on administrative and operational matters, escalating to proper administrative department leadership (i.e., legal talent, HR, marketing, Technology) as appropriate Facilitate long-term planning and growth strategies for assigned practice areas and respective department. Aggregate annual hours, rates, revenues, headcount and client budgets for assigned practice areas Working with Department Chairs, PGLs; organizes and sets agendas for group Partner meetings and follows up on action items to drive progress. Coordinate and develop agendas and substantive presentations for practice group meetings Provide data and analysis to practice group leadership for PG meetings and presentations to the Board Monitor, evaluate and improve key performance indicators of the practice groups, including cash leakage, in-depth realization studies, and utilization Collaborate with competitive intelligence on internal and external client, practice and industry studies Support the implementation, development and use of practice management tools Support growth opportunities and help drive expansion of client relationships in collaboration with the marketing and business development department Maintain comprehensive knowledge of the overall department leadership function. Works on strategic and ad hoc initiatives and projects for the practice group, Department and Firm. Manage and track high priority initiatives of assigned PGs/department. Communicate initiative status to relevant stakeholders. Draft internal presentations and internal department-wide communications. Deliver and share information with clarity and discretion on behalf of the department teams. All other duties as assigned or required

Requirements

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Ability to work extended and/or weekend hours, as required
• Ability to travel, as required
• Bachelor’s degree, preferably in business, finance, accounting, actuarial or mathematics-related field
• 8+ years (preferably with a minimum of 4 years senior manager experience) in a directly related role (e.g., a management, finance, analytics or advisory leadership role in a law firm, professional services/consulting firm or financial institution), with proven ability to operate at a senior and independent level
• Demonstrated success supporting senior executives
• Superior problem-solving skills – ability to think critically and strategically to provide analysis and steps for improvement
• Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands
• Ability to exercise good judgment at all times by making sound and practical decisions; ability to assume responsibility for decisions and act decisively under deadlines
• Maintain a high level of professional integrity; ability to maintain confidentiality and build trust
• Highly organized with a keen attention to detail
• Discrete and highly trustworthy

Nice To Haves

• Law firm, banking and/or professional services experience
• Supervisory management experience strongly preferred

Responsibilities

• In conjunction with leadership, help to develop business plans for various practice group(s) and at the department level, manage implementation, monitor progress and suggest proactive measures to help achieve or exceed plan goals and targets
• Monitors group financial performance, working with Department Chairs and PGLs to address issues and opportunities
• Analyze pipeline and demand metrics and manage capacity planning processes in collaboration with talent management function
• Gather, distill and analyze operational, financial and market-based data in order to provide concise and actionable recommendations to department chairs and practice group leaders
• Collaborate with key firm stakeholder's cross-functionally, including marketing and communications, business development, legal talent, human resources, knowledge management, lateral integration and professional development, on executing against practice plans
• Act as primary point of contact for department leadership on administrative and operational matters, escalating to proper administrative department leadership (i.e., legal talent, HR, marketing, Technology) as appropriate
• Facilitate long-term planning and growth strategies for assigned practice areas and respective department.
• Aggregate annual hours, rates, revenues, headcount and client budgets for assigned practice areas
• Working with Department Chairs, PGLs; organizes and sets agendas for group Partner meetings and follows up on action items to drive progress.
• Coordinate and develop agendas and substantive presentations for practice group meetings
• Provide data and analysis to practice group leadership for PG meetings and presentations to the Board
• Monitor, evaluate and improve key performance indicators of the practice groups, including cash leakage, in-depth realization studies, and utilization
• Collaborate with competitive intelligence on internal and external client, practice and industry studies
• Support the implementation, development and use of practice management tools
• Support growth opportunities and help drive expansion of client relationships in collaboration with the marketing and business development department
• Maintain comprehensive knowledge of the overall department leadership function.
• Works on strategic and ad hoc initiatives and projects for the practice group, Department and Firm.
• Manage and track high priority initiatives of assigned PGs/department.
• Communicate initiative status to relevant stakeholders.
• Draft internal presentations and internal department-wide communications.
• Deliver and share information with clarity and discretion on behalf of the department teams.
• All other duties as assigned or required

Benefits

• Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
• We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.
• In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 25 days of Paid Time Off (“PTO”) and 10 paid holidays each year.
• We provide generous parental leave and fertility benefits.
• New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 1,001-5,000 employees