Associate Director of Operations

Texas A&M University System • Houston, TX

2d

About The Position

The Associate Director of Operations, under general direction, assists the Director in all aspects of departmental operations and maintains responsibility for major functional unit(s) within the Institute for a Disaster Resilient Texas.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Eight years of related experience.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to communicate clearly and effectively to ensure understanding.

Nice To Haves

• Master’s degree in related field.

Responsibilities

• Leads strategic planning for areas supervised and assists Director in developing and implementing overall departmental strategic plans.
• Serves as part of departmental leadership team.
• Establishes performance goals and measures to evaluate the success of areas of responsibility.
• Oversees the coordination of programs, ensuring program goals are consistent with departmental and University missions.
• Completes special projects as requested by Director.
• Responsible for annual budget preparation and expense control for areas of responsibility and provides input into overall department budget.
• Oversees financial management of research portfolios and sponsored projects.
• Manages purchasing, travel, payroll, and financial workflows.
• Prepares financial reports, analyses, metrics, and surveys for leadership.
• Ensures proper reconciliation, reporting, and closeout of sponsored accounts.
• Oversees overall management of the Houston Headquarters office.
• Manages IDRT inventory, including tracking, documentation, and compliance with University requirements.
• Coordinates administrative and operational support for faculty, staff, students, and visitors.
• Maintains operational documentation and reporting to support leadership decision-making.
• Assists Director in formulating and implementing policies and procedures.
• Supervises and directs staff and activities of project teams or functional areas.
• Provides training, guidance, and performance feedback to staff.
• Ensures compliance with unit, department, University, and government standards, policies, and procedures.
• Serves on various University, division, and departmental committees and represents department at various State and National associations.
• Oversees compliance related to grants, contracts, purchasing, travel, and financial reporting.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level