Associate Director of Finance

University of Wisconsin Madison • Madison, WI

55d • $95,000 - $125,000 • Hybrid

About The Position

Join the UW-Madison Libraries finance team and support the people who lead in curating, preserving, and sharing knowledge to advance the mission and strategic priorities of our world-class research university. The Associate Director for Finance of the UW-Madison Libraries leads a team of financial specialists to manage the day-to-day financial operations of the division and plays a critical role in creating and maintaining an annual budget of approximately $35 million. We are looking for a collaborative and forward-thinking leader who sees opportunities in dynamic environment, and works with the team to navigate change as we work through information system upgrades and campus improvements. Key responsibilities for this position are: Collaborates with the Director of Business Administration and leadership to build the annual budget, create forecasts and monitor costs throughout the year. Sign off and audit financial transactions ensuring that they are processed according to university policy. Creates timely and accurate reporting to the Executive Council and others. Provides leadership in developing policy and procedures as we adjust to the Workday environment. Supervises a team of financial specialists. Trains, evaluates, and coaches employees in their professional development. Provides subject matter expertise on business functions to Libraries units. Provides training or updates as requested by leadership. Assists employees in pre- and post-award functions for grants. Engages in professional development. This position is eligible for partial remote work. A remote work agreement may allow for a maximum of 20% remote per week. This position is full-time, 100%. Ongoing/Renewable

Requirements

• Significant work experience in financial management and/or accounting
• Experience leading a team of professionals through daily operations in a collaborative environment
• Effective written and oral communication skills with the ability to communicate complex information in a concise manner to a wide audience
• Ability to prioritize workloads and meet deadlines

Nice To Haves

• Experience with financial policies and procedures at UW-Madison or in a higher education setting
• Demonstrated experience developing operational budgets and financial forecasts
• Experience leading teams through rapidly changing environments
• Experience with Workday and Adaptive Planning
• Experience reviewing and revising policies and procedures
• Experience building reports in Excel or similar tools
• Knowledge of state and federal laws related to financial practices

Responsibilities

• Plans, schedules and directs financial operations, budgets, allocations and compensation plans for a specific fiscal work unit.
• Implements the unit personnel resource allocation plan including hiring, training, supervision, and resolution of personnel issues.
• Recommends, interprets, disseminates and implements unit-focused fiscal policies and procedures, ensuring compliance with established rules, regulations and financial guidelines.
• Participates in the development, maintenance, and monitoring of automated financial information systems and accounts and ledgers for multiple functional areas.
• Directs the solicitation, review, and awarding of funds from grant programs and integrated research projects occasionally.
• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• Collaborates with the Director of Business Administration and leadership to build the annual budget, create forecasts and monitor costs throughout the year.
• Sign off and audit financial transactions ensuring that they are processed according to university policy.
• Creates timely and accurate reporting to the Executive Council and others.
• Provides leadership in developing policy and procedures as we adjust to the Workday environment.
• Supervises a team of financial specialists. Trains, evaluates, and coaches employees in their professional development.
• Provides subject matter expertise on business functions to Libraries units. Provides training or updates as requested by leadership.
• Assists employees in pre- and post-award functions for grants.
• Engages in professional development.

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund
• generous vacation, holidays, and sick leave
• competitive insurances and savings accounts
• retirement benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees