Associate Director of Administrative Finance

TX-HHSC-DSHS-DFPS•Austin, TX

2d•Hybrid

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. This position is responsible for performing advanced (senior-level) managerial work providing direction and guidance in strategic budgeting and planning for the operations of the Behavioral Health Services (BHS) Division. The position reports to the Business Operations Director of Substance Use and Administrative Finance and supervises the work of the Administrative Finance Team. Directs the administrative operating and Substance Use program services budgets for BHS to ensure administrative budgets are in line with legislative appropriations and that federal, state, and agency requirements of funding sources are met. The position evaluates operating budgets and business practices and makes recommendations for the efficient use of departmental operating resources. The position directs the preparation of financial statements and administrative reports. The position develops business procedures and standards for achieving departmental operational goals. Coordinates with the Chief Program and Services Office, Human Resources, Procurement and Contracting Services, and Budget Management and represents the department with these areas. This position works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Requirements

Knowledge of accounting principles and practices
Knowledge of budgetary procedures
Knowledge of management principles and practices
Knowledge of legal restrictions governing allocation of funds
Knowledge of legislative budget process.
Knowledge of local, state, and federal laws.
Knowledge of public administration and management techniques.
Knowledge of program planning and implementation.
Ability to use CAPPS, HHSC Oracle platforms and Peoplesoft.
Ability to monitor and report on performance measurement.
Ability to analyze management problems and develop and present alternative solutions.
Ability to coordinate the gathering and analysis of data.
Ability to prepare reports.
Ability to evaluate policies and procedures.
Ability to train others.
Skill in analyzing financial data.
Skill in communicating effectively both orally and in writing.
Skill in establishing and maintaining effective working relationships.
Skill in operating a computer and use of MS Excel, Word and financial systems.
Skill in spreadsheet development and presentation of financial data.
Bachelor’s degree or equivalent from accredited university with major coursework in Business, Accounting, Finance or related field required.
Five years of State or local governmental budget and/or financial management experience.
Additional related work experience may be substituted for the required education on a year for year basis with a maximum substitution of four (4) years.

Nice To Haves

Prior management or team lead experience preferred.

Responsibilities

Performs advanced (senior-level) managerial work directing the administrative operating budget for BHS.
Serves as budget consultant on budgets within BHS and establishes routine meetings with BHS Leadership to monitor operating budgets throughout fiscal year.
Directs the Administrative Finance Team’s analysis and monitoring of FTE trends, affordability issues, and budgetary compliance with approved appropriations and funding source requirements.
Informs management of budget deviations, problems, and events likely to affect operations and makes recommendations to ensure alignment with agency’s mission and resources.
Provides leadership and oversees all analysis related to Public Agency Cost Allocation Plan (PACAP).
Coordinates with the Chief Program and Services Office, Procurement and Contracting Services, and Budget Management and represents the department with these areas.
Performs advanced (senior-level) managerial work related to the development of business processes for programs and budgets under the purview of the Deputy Executive Commissioner for BHS.
Provides consultative and technical assistance on HHSC budget and human resource policies and procedures that impact departmental operations.
Establishes standard operating practices for the department and monitors compliance.
Oversees the collection, organization, analysis, and preparation of data and information in response to requests for the department.
Directs the preparation of financial statements and administrative reports.
Performs financial analysis and methodologies for legislative initiatives and exceptional items.
Analyzes and tracks General Appropriations Bill changes to identify funding issues.
Ensures accuracy and timely submission of financial analysis for legislative initiatives during legislative sessions.
Provides leadership for the Business Operations Team on special analysis and ad hoc projects.
Provides project management for Business Operations Team including planning, directing, and coordinating completion of analyses, evaluations, and reports.