Associate Director, Major University Events

University of Notre Dame•Notre Dame, IN

About The Position

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you! Position Summary The Associate Director, Major University Events is responsible for the planning, execution, coordination, and follow-through of large-scale campus events. This role oversees a dynamic and evolving portfolio of high-profile, public-facing, and revenue-generating events, ensuring exceptional execution and customer experience. Key Event Portfolio Events include, but are not limited to: Major stadium and arena concerts Large-scale, revenue-generating public events Local high school and college graduation ceremonies Notre Dame Commencement Junior Parents Weekend Alumni Reunion Notre Dame home football games Shamrock Series games (off-site) The portfolio is expected to grow and remain fluid based on University needs and opportunities.

Requirements

Bachelor’s degree (four-year degree) required
Proficient in leveraging technology to support business objectives
Ability to analyze data and communicate insights clearly and effectively
RESUME & COVER LETTER ARE REQUIRED to be considered for this position.

Nice To Haves

Degree in Business, Hospitality, Communications, or a related field preferred
Ability to remain calm and effective under pressure
Highly organized with strong attention to detail
Preferred experience in premium hospitality, experiential, or entertainment industries
Based on University Initiatives some travel will be required
Self-motivated with the ability to adapt to changing priorities
Demonstrated understanding of benefactor or client relationships within premium events
Strong written and verbal communication skills
Proven ability to work effectively as part of a team

Responsibilities

Lead all aspects of large-scale event planning and production, from concept through post-event evaluation
Build and maintain strong, trusted relationships with internal stakeholders, external vendors, event promoters, and University guests
Adhere to and establish operational policies, procedures, and protocols
Manage large budgets, detailed event timelines, and complex logistics
Negotiate contracts and secure required permits, licenses, and certificates
Develop customized solutions to meet the unique needs of each event
Collaborate extensively with departments across the University to ensure seamless execution
Utilize internal event management and booking systems and demonstrate proficiency with event software
Provide direct supervision to at least one staff member
Oversight of the Guest Services Team, a subset of the Notre Dame Usher Program consisting of approximately 50 individuals
Foster a culture of excellence, professionalism, and high-level customer service
Monitor industry trends and apply best practices to continually elevate event quality
Assist with strategy and execution related to athletic concessions for stadium and arena events
Support efforts to attract new events to Notre Dame
Negotiate business deals that maximize value and return for the University