Associate Director, Housing and Residential Life Business Services

University of Rhode Island-posted 3 months ago
$90,000 - $95,000/Yr
Full-time • Mid Level
Kingston, RI
Educational Services
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The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. BASIC FUNCTION: Provide strategic leadership for the department's financial and business services functions for the Department of Housing and Residential Life (HRL). Responsibilities include but are not limited to overseeing the accounts payable, accounts receivable, payroll, personnel, capital expenses, reporting, and overall accounting and fiscal related functions. Advance the department's strategic plan in alignment with the university's through implementation of key initiatives, resource management, and oversight of the university's public private partnership (P3) agreements related to student housing.

  • Responsible for the financial management and business functions of the department.
  • Maintain direct oversight of financial transactions, accounts payable, accounts receivable, billing, payroll, personnel, etc.
  • Monitor and evaluate the financial, operational, and compliance aspects of P3 housing facilities.
  • Manage all approvals for payables, receivables, procurement as well as support contract management including vendor negotiations, service agreements, compliance management, etc.
  • Develop and execute strategies to optimize budget management and fiscal performance.
  • Support annual budget plan processes as well as financial proformas and forecasts as directed by the AVP of HRL and the Chief Business Officer (CBO), Student Affairs.
  • Direct the preparation of financial reports utilizing key metrics and performance indicators (KPIs) including P3 housing portfolio.
  • Support strategic initiatives surrounding profitability analysis.
  • Support financial plans involving capital initiatives ensuring integration with Fund Balance reserve management, operating budgets, and long-term strategic plans.
  • Provide general direction, supervision, coaching, and development to the fiscal staff.
  • Serve as the primary university liaison for the P3 housing agreements.
  • Coordinate with partners on financial reporting, forecasting, and budget review processes.
  • Serve as liaison with division and university financial operations-related offices.
  • Control authorization for administrative data security for financial, procurement, and University software platforms.
  • Ensure responsiveness and quality of service in handling financial inquiries or billing issues from students, parents, and other stakeholders.
  • Ensure adequate and appropriate internal controls to ensure full accountability of financial processes.
  • Identify fiscal opportunities for revenue enhancement as well as cost containment and efficiencies.
  • Participate in committees, task forces, and financial meetings as directed.
  • Participate in the development, implementation, and interpretation of department and University policies.
  • Supervise preparation of personnel forms, payroll operation, student employment, and tracking of personnel forms.
  • Maintain records and files in accordance with State retention policies.
  • Bachelor's degree in business administration, finance, or related field.
  • Minimum of seven years of progressive experience in financial management, including a minimum of five years in a leadership role.
  • Demonstrated supervisory experience.
  • Demonstrated experience with budget development, forecasting; and/or financial analytics.
  • Demonstrated strong interpersonal and verbal communication skills.
  • Demonstrated proficiency in written communication skills.
  • Demonstrated advanced knowledge of Excel (i.e., pivot tables, VLOOKUP's, and queries).
  • Demonstrated ability to work with diverse groups/populations.
  • Master's degree in business administration or related field.
  • Demonstrated familiarity with state regulations relevant to university finances, auxiliary services, and housing operations.
  • Demonstrated experience with enterprise databases (PeopleSoft).
  • Demonstrated experience developing or implementing financial procedures (i.e. cash handling, reconciliation, financial tracking, etc.).
  • Demonstrated ability to convey complex information both verbally and in digital formats (e.g. Excel, PowerPoint) to individuals with varying levels of financial education.
  • Demonstrated strategic and financial modeling experience.
  • Demonstrated ability to work with diverse groups/populations.
  • Full-time, Permanent position
  • Exempt position
  • Competitive salary range of $90,000 - $95,000
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