Associate Director, Finance and Accounting

Texas A&M University System • College Station, TX

1d

About The Position

About Texas A&M AgriLife Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Click here to learn more about how you can be a part of AgriLife and make a difference in the world! Position Information Responsibilities: Provides oversight by ensuring effective and efficient operations of accounting activities in the Financial Reporting System. Responsible for preparation and submission of Texas A&M AgriLife Extension Service Annual Financial Report [AFR] process with the compilation, review, completion, and distribution of the Consolidated Annual Financial Report (AFR). Interprets and directs implementation of requirements resulting from Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB). As well as responsible for monthly reconciliation of all locally held funds, state appropriations, and federal funds, including research and resolution of outstanding items. Oversee and review monthly reconciliation of general ledger accounts. Oversees preparation and timely submission of the Schedule of Expenditures of Federal Awards (SEFA), State Pass Through Report (SPTR), Texas Higher Education Coordinating Board (THECB) and National Science Foundation (NSF) reports while coordinating with Sponsored Research Services (SRS). Oversees obtaining, usage of and reporting for federal capacity awards and cost share requirements for the agency. Oversees the monitoring and review of agency grant account set-ups, fiscal year activity, indirect costs, and close-outs. Oversees compliance of Time and Effort reporting for the agency. Directs the continued development, modification, and maintenance of automated modules for the system to improve consistency and accuracy. Oversees inventory and revenue recognition for agency store fronts. Manages specialized funding such as License Plates funding. Oversees Texas A&M AgriLife Extension Service tax reporting such as Unrelated Business Income Tax, Hotel Occupancy Tax, State Sales tax, as well as TAMUS other reports such as BE-125, IPEDS, and other reports as needed. Coordinates and supervises service center analysis. Supervises gift analysis and reporting process, coordinating deposits, donor communications, reconciliation, and reporting to Texas A&M University System for Board of Regents. Prepares and provides oversight for Uniform Statewide Accounting System (USAS), FAMIS accounting entries, and ABEST. Coordinates and monitors general ledger account to subsidiary ledger account balances to ensure compliance with agency procedures. Work cooperatively across Budget and Reporting teams to ensure coordination and communications. Responds to inquiries. Serves as a fiscal liaison with departments and the System Office of Budgets and Accounting. Provides financial information, records, and support to auditors, both internally and externally. Supervise two staff and a student worker. Performs other duties as assigned.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• Eight years of related experience.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Provides oversight by ensuring effective and efficient operations of accounting activities in the Financial Reporting System.
• Responsible for preparation and submission of Texas A&M AgriLife Extension Service Annual Financial Report [AFR] process with the compilation, review, completion, and distribution of the Consolidated Annual Financial Report (AFR).
• Interprets and directs implementation of requirements resulting from Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).
• Responsible for monthly reconciliation of all locally held funds, state appropriations, and federal funds, including research and resolution of outstanding items.
• Oversee and review monthly reconciliation of general ledger accounts.
• Oversees preparation and timely submission of the Schedule of Expenditures of Federal Awards (SEFA), State Pass Through Report (SPTR), Texas Higher Education Coordinating Board (THECB) and National Science Foundation (NSF) reports while coordinating with Sponsored Research Services (SRS).
• Oversees obtaining, usage of and reporting for federal capacity awards and cost share requirements for the agency.
• Oversees the monitoring and review of agency grant account set-ups, fiscal year activity, indirect costs, and close-outs.
• Oversees compliance of Time and Effort reporting for the agency.
• Directs the continued development, modification, and maintenance of automated modules for the system to improve consistency and accuracy.
• Oversees inventory and revenue recognition for agency store fronts.
• Manages specialized funding such as License Plates funding.
• Oversees Texas A&M AgriLife Extension Service tax reporting such as Unrelated Business Income Tax, Hotel Occupancy Tax, State Sales tax, as well as TAMUS other reports such as BE-125, IPEDS, and other reports as needed.
• Coordinates and supervises service center analysis.
• Supervises gift analysis and reporting process, coordinating deposits, donor communications, reconciliation, and reporting to Texas A&M University System for Board of Regents.
• Prepares and provides oversight for Uniform Statewide Accounting System (USAS), FAMIS accounting entries, and ABEST.
• Coordinates and monitors general ledger account to subsidiary ledger account balances to ensure compliance with agency procedures.
• Work cooperatively across Budget and Reporting teams to ensure coordination and communications.
• Responds to inquiries.
• Serves as a fiscal liaison with departments and the System Office of Budgets and Accounting.
• Provides financial information, records, and support to auditors, both internally and externally.
• Supervise two staff and a student worker.
• Performs other duties as assigned.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M AgriLife
• Flexible work schedules and remote work options may be available for this position, depending on the nature of the role and employee eligibility, in accordance with AgriLife Alternate Work Location Procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Director