Associate Director, Events

The Health Management Academy • Arlington, VA

98d • $80,000 - $85,000

About The Position

The Associate Director, Events, works directly with the Events team and Forum Directors to organize and coordinate THMA meetings and events. This role is also responsible for handling member relationships for assigned forums or special initiatives. Additionally, the Associate Director is responsible for the organization and execution of their semi-annual membership meetings.

Requirements

• Bachelor’s degree required
• Proficient in MS Office: Outlook, Excel, Word and PowerPoint
• Familiarity with SharePoint, and Cvent software a plus
• Demonstrated ability to execute tasks as directed
• 3+ years of corporate or association meeting planning experience
• Familiarity with meeting budgets

Nice To Haves

• Collaborative
• Customer-focused
• Strategic mindset
• Ability to influence others at senior levels
• Team approach to working with others, ability to perform a variety of duties within any work-day and organizational skills from planning to execution of tasks and projects
• Process-oriented with the ability to drive a project to completion
• Extreme attention to detail
• Ability to work independently and as a team member
• Self-directed and resourceful
• Excellent communication and client facing skills
• Excellent organizational skills

Responsibilities

• Work closely with Event Directors and Vice President to prepare for and execute meetings to an executive level standard
• Build and maintain relationships with health system and industry executive members
• Assist Events Directors and Vice President with large MA meetings
• Manage logistics for small- medium size THMA meetings to include but not limited to, interpreting a hotel contract and BEO’s, creating a space grid to map out the program and room assignments, working within a budget, gathering, organizing and submitting meeting specifications to the hotel, selecting menus, onsite logistical and registration management
• Create and maintain Cvent registration forms and reports
• Coordinate and maintain member registrations (hotel, activities, dietary restrictions, etc.)
• Create and maintain the AttendeeHub event app and website
• Work with program managers to organize presentations and session materials for the meeting, and upload them to the mobile app
• Prepare for and execute all aspects of an onsite meeting to include printing, verifying room set-ups, monitoring food & beverage, onsite attendee registration and customer support, etc.
• Pull and create weekly meeting reports to include post meeting recaps
• Update member directories, take inventory and order meeting supplies, print meeting materials, prepare meeting shipment
• Other duties as assigned

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Cell phone and commuter reimbursements
• Generous paid time off
• Paid parental leave
• Learning and development programs
• Coaching for working parents and caregivers
• Free therapy and professional coaching sessions
• One-on-one financial coaching
• Free legal support services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree