Associate Director, Customer Experience Operations

Ro•New York, NY

9d•$133,000 - $165,000•Hybrid

About The Position

As the Associate Director of Customer Experience Operations at Ro, youâll own the performance, health, and evolution of our outsourced member experience operations, partnering closely with multiple BPO providers and sites to deliver high-quality, consistent care to our patients. Youâll lead and develop senior customer experience leaders who oversee frontline teams within our BPO partners, ensuring Roâs standards are met at scale through strong leadership, clear expectations, and disciplined performance management. In this role, youâll operate as the primary owner of BPO outcomes. Youâll set the operating rhythm for outsourced support, hold partners and leaders accountable to service goals, and build an environment where teams feel supported, empowered, and proud of the care they deliver - regardless of location or partner. While your focus will be on external teams, youâll collaborate closely with internal stakeholders to ensure alignment and consistency across the broader patient experience organization. Youâll bring a mindset of thoughtful, scalable operations, helping us work smarter by streamlining workflows, strengthening processes, and leveraging tools like CRM platforms, automation, and AI to enhance support without losing the human connection. You use data not just to measure outcomes, but to understand people - translating insights into meaningful actions that improve both the patient experience and the day-to-day lives of BPO teams.

Requirements

5+ years of experience in customer support or patient experience with increasing scope and ownership in complex, scaled environments
3+ years of direct ownership of BPO or offshore operations, including managing performance across multiple sites and/or vendors
3â5+ years of people leadership experience, including leading managers or senior leaders, with a strong track record of developing high-performing teams
Experience owning omnichannel support operations (e.g., chat, messaging, email, voice) and driving consistency across channels at scale
Hands-on familiarity with CRM and customer communications platforms (e.g., Zendesk), including automation, macros, and AI-enabled workflows - with the ability to partner effectively on tooling strategy and adoption
Strong data fluency, with demonstrated experience analyzing performance across volume, quality, satisfaction, and efficiency, and translating insights into operational action
Proven ability to design and implement standardized workflows, SOPs, and scalable process improvements across distributed or outsourced teams
Excellent cross-functional collaboration and communication skills, with the ability to influence stakeholders across product, engineering, pharmacy, QA, and strategy
Comfort operating in a fast-paced, high-growth environment, balancing near-term execution with long-term operational thinking

Responsibilities

Own the end-to-end performance of Roâs outsourced member experience operations across multiple BPO partners, sites, and support channels (e.g., chat, messaging, email, voice), with accountability for service quality, productivity, staffing health, and overall operational effectiveness
Lead, coach, and develop senior CX Leaders within BPO environments, setting clear expectations for performance, consistency, and growth while building strong leadership capability at scale
Establish and evolve the operating model for outsourced, omnichannel support, including performance frameworks, staffing alignment, escalation paths, and operating rhythms that ensure teams are set up for success and aligned to Roâs standards
Serve as the primary partner to BPO leadership teams, driving accountability through clear goals, calibrated coaching and QA expectations, and a culture of continuous improvement
Design and implement scalable workflows, SOPs, and knowledge tools that enable consistent, high-quality support across all external teams and channels
Partner closely with QA, capacity planning, and strategy teams to identify systemic performance gaps and lead targeted, data-driven interventions across sites, vendors, and channels
Leverage tools such as Zendesk, AI-enabled workflows, macros, automations, and chatbots to streamline operations, improve efficiency, and enhance the patient experience without losing the human touch
Regularly analyze performance data across volume, quality, satisfaction, and efficiency â by channel and site - proactively identifying trends, risks, and opportunities for improvement
Champion the voice of the patient by translating frontline and performance insights into clear recommendations for product, pharmacy, and engineering partners to improve the end-to-end, omnichannel experience
Lead large-scale change management efforts across BPO partners, including structured rollout plans, documentation, training, and reinforcement to ensure adoption and sustained impact
Build and sustain a high-trust, performance-driven culture within outsourced teams, where leaders and frontline agents feel supported, empowered, and connected to Roâs mission