Associate Director, Center for Education, Sup, Education, Pediatrics

University of Rochester•City of Rochester, NY

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Responsibilities: The Associate Director (AD), Center for Education oversees the operations of the education programs within the Department of Pediatrics and is responsible for maintaining a staffing structure that provides cross training, orientation and staff development. The AD assists with cross training across all education programs and staff development, develops policies and procedures and executes practices that increase efficiencies. The AD Maintains responsibility for compliance, leads initiatives and trainings and provides strategies for leading external/internal recruitment efforts, including building URMC Pediatric and Golisano Children’s Hospital’s local, regional and national reputation. This position will have direct responsibilities within medical student, residency and fellowship staff and programs. The position will guide and manage staff leads from each area. ESSENTIAL FUNCTIONS Administration Oversees the operations of pediatric education programs with a focus on Medical Student; Clerkship, Sub Internship, Electives Programs, 13 Fellowship Programs and the core Residency Program and Med Peds. Creates and optimizes branding strategies, develops promotional material and researches, recommends and implements recruitment strategies. Works closely with Program Directors and Administration to ensures consistency with branding and messaging. Works closely with Sr. Administrator responsible for executing a long term internal and external communications plan utilizing social media, web, e-newsletters and networking platforms. Oversees the learning environment of 230 + trainees and research, proposes and executes new program developments, working closely with Sr. Administrator and Program Directors in benchmarking against top ten national academic centers. Leads alumni engagement for over 1000 alumni, including national events such as PAS, newsletters and various outreach efforts. Works closely with Senior Administrator, URMC/GCH Public Relations, Marketing and Web Services for brand identity and building national reputation. Generates management reports and performs analysis that illustrate quality metrics and provides global view of successes and areas of improvement for Pediatric Education. Operations Continually monitors operations of the medical student, resident and fellowship programs with the intention to streamline processes and merge operations across the programs to improve efficiencies. Identifies and implements new technologies for administrative processes and curriculum development. Researches industry and benchmarks, proposes, identifies and implements best practices based on findings. Identifies areas of improvement and manage a teams to troubleshoot. Working closely with Director ssess space and propose plans and rollout accordingly. Compliance Interprets regulations of overarching agencies and institutions; writes and executes policies and procedures to maintain compliance. Establishes and maintains tracking and monitoring systems. Maintains a strong working knowledge of ACGME, ABP, PAS, COMSEP, LCME, SPR and AAP and identifies opportunities to enhance trainee experience and program development. Financial Working closing with the Director, Center for Pediatric Education and CFO, for fiscal management including budgets and business plans and reports to fund education programs. Human Resources Establishes and maintains environment conducive To the University’s ICARE Values. In collaboration with the Director, Pediatric Center for Education provide supervision of administrative staff, provides training and development and participates in evaluating performance, approval of time etc. Coordinates and reviews all requests for new and replacement positions. Other duties as assigned

Requirements

Bachelor’s Degree or equivalent required
Masters preferred
5 years of related work experience including at least 3 year in an administrative capacity in an academic office or project management, or the equivalent experience in business.
Or equivalent combination of education and experience required
Ability to work effectively with individuals across all job levels.
Flexible in approach and appreciates the demands of a fast-paced, constantly evolving division.

Nice To Haves

Leadership experience is a plus.
C-TAGME Certification a plus.

Responsibilities

Oversees the operations of the education programs within the Department of Pediatrics and is responsible for maintaining a staffing structure that provides cross training, orientation and staff development.
Assists with cross training across all education programs and staff development, develops policies and procedures and executes practices that increase efficiencies.
Maintains responsibility for compliance, leads initiatives and trainings and provides strategies for leading external/internal recruitment efforts, including building URMC Pediatric and Golisano Children’s Hospital’s local, regional and national reputation.
Oversees the operations of pediatric education programs with a focus on Medical Student; Clerkship, Sub Internship, Electives Programs, 13 Fellowship Programs and the core Residency Program and Med Peds.
Creates and optimizes branding strategies, develops promotional material and researches, recommends and implements recruitment strategies.
Works closely with Program Directors and Administration to ensures consistency with branding and messaging.
Works closely with Sr. Administrator responsible for executing a long term internal and external communications plan utilizing social media, web, e-newsletters and networking platforms.
Oversees the learning environment of 230 + trainees and research, proposes and executes new program developments, working closely with Sr. Administrator and Program Directors in benchmarking against top ten national academic centers.
Leads alumni engagement for over 1000 alumni, including national events such as PAS, newsletters and various outreach efforts.
Works closely with Senior Administrator, URMC/GCH Public Relations, Marketing and Web Services for brand identity and building national reputation.
Generates management reports and performs analysis that illustrate quality metrics and provides global view of successes and areas of improvement for Pediatric Education.
Continually monitors operations of the medical student, resident and fellowship programs with the intention to streamline processes and merge operations across the programs to improve efficiencies.
Identifies and implements new technologies for administrative processes and curriculum development.
Researches industry and benchmarks, proposes, identifies and implements best practices based on findings.
Identifies areas of improvement and manage a teams to troubleshoot.
Interprets regulations of overarching agencies and institutions; writes and executes policies and procedures to maintain compliance.
Establishes and maintains tracking and monitoring systems.
Maintains a strong working knowledge of ACGME, ABP, PAS, COMSEP, LCME, SPR and AAP and identifies opportunities to enhance trainee experience and program development.
Working closing with the Director, Center for Pediatric Education and CFO, for fiscal management including budgets and business plans and reports to fund education programs.
In collaboration with the Director, Pediatric Center for Education provide supervision of administrative staff, provides training and development and participates in evaluating performance, approval of time etc.
Coordinates and reviews all requests for new and replacement positions.
Other duties as assigned