Associate Director, Cell and Molecular Biology Graduate Group

Perelman School of Medicine at the University of Pennsylvania

2d•$66,000 - $80,000

About The Position

Oversees operations for Penn's largest graduate group, which consists of 6 programs with a combination of shared and unique processes, 450 full-time PhD students, and 450 faculty from schools throughout campus. Supervise three full-time staff members and oversee office budgets. Partner with faculty on admissions, course planning and other training activities, student advising and support. Ensure compliance with academic policies and procedures at the graduate group, school, and university levels.

Requirements

Bachelors Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.

Nice To Haves

Management experience, including staff supervision, budgets, space, and program scheduling, strongly preferred.
Academic administration experience at the graduate student level strongly preferred.
Data management experience -- including data queries/reporting and use of educational software for student records and admissions -- strongly preferred.

Responsibilities

Work closely with graduate group chair, program chairs, committees, and other faculty leaders, employing institutional knowledge and strategic planning skills.
Oversee admissions processes, including inquiries, open houses, early consideration process, applicant files and aggregate data, admissions committees and target, faculty-applicant interviews, accepted candidate recruitment weekends, and pre-matriculation advising.
Work closely with faculty leaders and staff in developing and administering courses, lab rotations, candidacy exams, thesis committees, and other training activities.
Oversee processes for student enrollment, degree progression, and student records management, ensuring compliance with BGS and university policies.
Develop a deep understanding of graduate students' training experiences and available resources, and ensure students benefit from appropriate advising, mentorship, thesis support, and preparation for PhD milestones. Partner with school and university resources to address individual student needs.
Develop metrics of success in program performance in admissions, student achievement and curricular success, and program outcomes; develop reports and presentations for faculty leaders.
Develop and maintain student handbook, websites, and social media.
Oversee event planning, including orientation, annual CAMB symposium, program retreats, and aspects of graduation.
Supervise three full-time coordinators and work closely with staff in associated offices (Biomedical Graduate Studies, Research Trainee Affairs, Combined Degree Programs, and BGS Finance).
Develop and oversee recruitment and operating budgets.
Manage space and other group resources.
Other duties and responsibilities as assigned

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.