Associate Director, Business Operations

Omnicom Media Group • New York, NY

272d • $120,000 - $125,000 • Hybrid

About The Position

Beauty Co-Lab (BCL) is a bespoke Omnicom Media Group unit for L'Oréal USA delivering an industry-leading agency solution that drives business growth and transformation. With deep expertise in data and technology, we deliver audience first, full-funnel and omni-channel strategies to deliver against L'Oréal's mission: Create the Beauty that moves the world. For over a century, L'Oréal has devoted its energy, innovation, and scientific excellence solely to one vocation: Creating Beauty with a main goal of offering each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity. At Beauty Co-Lab, our mission is to co-create what's next and our team of beauty champions and media challengers possess modern media, commerce, and analytics skillsets to keep pace with the rapidly changing ecosystem and reflect the wonderful diversity of the consumers and communities we serve. We are passionate about beauty, media, data, and technology.

Requirements

• 5+ years Media/Finance experience at a large media agency.
• College Degree in Finance or Marketing required or equivalent work experience.
• Knowledge of the Broadcast, Digital, Print, & Strategic environment preferred.
• Familiarity with Media Ocean, Prisma, and Media Tools preferred.
• Advanced Microsoft Excel skills a must, ability to work with large excel spreadsheets.
• Strong attention to detail focusing on accuracy of numbers and ability to cross-check formulas & related numbers across related reports.
• Strong ability to problem solve to develop solutions, troubleshooting a must.
• Strong project management skills, handling deadlines where reliance on collaboration across multiple teams.

Responsibilities

• Consult and confirm implementation governance and best practices, ensure training compliance across platforms.
• Confirm operational best practices with Project Management, embedding finance expertise into workflow definitions and project timelines.
• Lead integration and connectivity between cross-functional teams, inclusive of integration between onshore and offshore resources.
• Collaborate with investment + activation and operations teams both onshore and offshore, act as liaison for offshore work deployment.
• Confirm consistency in client facing deliverables in partnership with Team Leadership and BPM.
• Collaborate with Budget Project Management, Planning Analysts, and Account Leadership to ensure that all invoicing for fees and media is delivered timely.
• Support, audit, & enforce new budget and finance process rollouts across all team members including troubleshooting of common issues & serving as escalation point against any blockers.
• Master and maintain planning and tracking tools to ensure accurate delivery of campaign data for the client.
• Manage MediaOcean, DDS and MediaTools and in house budget tracking infrastructure.
• Serve as the first POC for systems and tools related inquiries.
• Manage media campaign actualization and billing timelines to ensure teams are staying on track.
• Provide financial rigor and strategic insight around business decisions that affect both client and agency.
• Lead and orchestrate uncleared campaigns with Investment, BPM and Media Rec teams to ensure timely clearing compliance and payment to our partners.
• Foster good working relationships and understanding with various teams as well as the client to facilitate flawless execution.
• Leverage industry experience to advise on best practices and address questions and/or issues as they arise.
• Participate in monthly finance meetings with regional/local account teams to review the status of other client finance issues.
• Assist in the creation and communication of financial guidelines and roadmaps.
• Assist in managing relationships with vendors, especially when discrepancies arise.

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• 401(k)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Vacation days
• Sick days
• Personal days
• Paid parental leave
• Paid medical leave
• STD/LTD insurance benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree