Associate Director, Budget

American Museum of Natural History•New York, NY

44d•$140,000 - $160,000

About The Position

The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition. The Budget and Financial Planning department is seeking an Associate Director to join their team responsible for assisting with financial forecasting, budgeting, and analysis to support strategic decision-making across the organization. In addition, the associate director assumes accountability for and manages the operating budgets for specific departments/divisions, including the many funding sources (unrestricted, endowment income, restricted gifts, Federal, City, State) as they support the various programmatic activities within these divisions, analyzing expenses and variances, analyzing trends, forecasting changes as they continually arise, updating the financial models, and assisting with financial planning are some key responsibilities. The associate director partners with departments to develop and monitor operating budgets in their assigned areas, with a potential for additional departments/divisions. The associate director also will be responsible for enhancing internal budget analysis and reporting capabilities across all budget areas by leveraging existing and new technology.

Responsibilities

Work with Director of Budget and VP of Budget & Financial Planning, finance staff, and others as appropriate to develop, enter, and monitor budget data for assigned departments/divisions.
Develop and maintain financial models at both the department/project level and the institutional level.
Prepare monthly budget vs. actual reports, monthly budget forecasts/projections, variance analyses, update financial models, communicate variances to management as appropriate, and work with departments to monitor and resolve budgetary issues.
Develop and maintain complex financial models to support decision-making across the organization.
Support departments by providing guidance and answering questions related to budget procedures.
Prepare expense reclassifications as needed.
Enter data into the Museum's payroll system and monitor changes to ensure staff are charging their time to the correct project codes and expense accounts.
Monitor departments' encumbrances and facilitate closing of purchase orders.
Prepare reports on key budget and planning issues.
Support Director of Budget and VP of Budget & Financial Planning on institutional level budget analyses and presentations.
Work with existing internal systems and reports to identify new ways to collect, validate, and report on financial data.
Analyze various sources of data to support the Museum and Budget department, continuously seeking to improve financial processes and systems to enhance efficiency and accuracy.
Other research and analysis projects to support the Museum and Budget department.