Associate Director, Auxiliary & Financial Services

Florida Atlantic University • Boca Raton, FL

1d • $75,000 - $85,000

About The Position

Florida Atlantic University is seeking an Associate Director, Auxiliary & Financial Services - Boca Raton, FL. Florida Atlantic University’s College of Nursing is seeking a detail-oriented and strategic professional to serve as Associate Director of Auxiliary & Financial Services. This role provides comprehensive financial oversight and operational leadership for auxiliary and self-supporting programs, including the Memory and Wellness Center and Community Health Center. The successful candidate will manage budgets, ensure compliance with university and regulatory standards, oversee personnel and grant processes, and drive efficiency through process improvement. The primary work location for this position is the Boca Raton Campus; however, the role will also require travel to and work at the college health sites. If you have strong financial management expertise, exceptional organizational skills, and a passion for supporting healthcare and academic initiatives, we invite you to apply.

Requirements

• Master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.

Nice To Haves

• Master's degree in Business, Finance, or Accounting, plus four years of relevant experience.
• CPA, CMA or HFMA Certification.
• Experience in Healthcare and/or insurance administration.

Responsibilities

• Review Workday reports, ensuring budgets are not overspent and collaborating with supervisors to resolve budgetary matters.
• Provides financial oversight of CON auxiliary and self-supporting programs, analyzing budgetary, human resource, and financial operations as needed.
• Completes and oversees the financial management of all funds, including state, grant, auxiliary, and foundation accounts.
• Prepares and develops monthly and quarterly financial operating reports for all funds.
• Conducts reviews and evaluations to identify cost-reduction and operational efficiency opportunities.
• Performs monthly bank reconciliations for MWC and CHC and prepares funding usage reports.
• Processes journal entries, accounting adjustments, and payroll accounting adjustments as needed.
• Creates and processes purchasing functions, expense reports, reimbursement requests, vendor payments, p-card expense reports, travel expense reports, spend authorizations, budget amendments, payroll adjustments, period activity pay, invoices, receipts, accruals, and CPO deposits.
• Submits and manages SmartTag/account setup forms for CON’s regularly occurring funds.
• Analyzes and monitors the accuracy of auxiliary, grant, and foundation reports and billing reports posted in Workday and related systems.
• Provides financial oversight of Memory and Wellness Center, Community Health Center, Auxiliary and Foundation budgets and preparation and submission of Research Center's Annual Reports to Board of Governors. Included in the development and management of the center's annual operating budget.
• Provides required accountability reporting for FAU’s Clinical Practice Organization related to MWC and CHC.
• Interfaces with external billing companies to ensure compliance with audit and regulatory requirements.
• Monitors accounts receivable, analyzes trends, and forecasts revenue for MWC and CHC.
• Consolidates all clinical practice data for the Centers to submit for the annual Self Insurance Premium (SIP) liability coverage, serving as direct point of contact and liaison on all inquiries.
• Reviews insurance claims and Explanations of Benefits (EOB) to ensure appropriate billing and reimbursement according to existing contracts.
• Prepares all financial materials for the annual independent CPO audit for MWC and CHC.
• Prepares and manages personnel contracts, certifies payroll, and resolves payroll discrepancies.
• Initiates Workday Personnel business processes related to hiring, compensation, managerial oversight, personnel record updates, and workforce actions for MWC and CHC staff.
• Maintains internal databases for personnel contracts, grant awards, and related documentation.
• Reviews and certifies effort certification reports for grant-funded MWC personnel.
• Works closely with the Division of Research to ensure MWC and CHC grant proposals are submitted timely.
• Manages post-award grant processes, monitors expenditures, and ensures compliance with funding requirements.
• Coordinates administrative and financial functions of fundraising events to ensure efficient operations.
• Supports and oversees financial activities and reporting for Caring Hearts (MWC’s volunteer fundraising entity), the CHC Board of Directors, and the Dean of the College of Nursing.
• Collaborates with vendors on assigned contracts, independent contractor profiles, pricing, and external group opportunities.
• Oversees the maintenance of records and files related to personnel, purchasing, inventory, contracts, grants, accounting, time and effort reporting, and student employment.
• Evaluates and improves internal accounting and administrative processes to ensure compliance, efficiency, and alignment with organizational goals.
• Ensures the integrity and accuracy of assigned financial and Personnel data, communicates discrepancies, and maintains standardized business operations forms and templates.
• Provides guidance to MWC and CHC administrators, faculty, and staff on organizational development, performance management, and Personnel related matters.
• Delivers training on Workday Financial and Personnel processes, departmental reports, and related topics.
• Works closely with leadership to develop and implement organizational strategies that optimize financial and human resource operations.
• Supports additional personnel and business processes assigned by the supervisor or Dean.

Benefits

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 1,001-5,000 employees