Associate Dean and Registrar

Jobelephant.Com • San Diego, CA

101d • $89,594 - $111,933

About The Position

The Registrar will provide unified leadership over both the traditional undergraduate (TUG) and graduate and professional studies (GPS) records teams ensuring consistent policies and practices within each area. The Registrar will report to the Vice Provost for Academic Administration and will be expected to foster a collaborative, service-minded culture as well as to plan, organize and manage all functions related to the Office of Records. The Registrar's primary function is to serve as the official authorized keeper of PLNU's student records. The responsibilities of this position are to participate in directing appropriate improvements of academic records processes, workflow and their automation in both the TUG and GPS contexts. This position is also responsible for the consistency and clarity of transfer guidelines and articulation agreements appropriate for each context along with certification for active military and veteran benefits. This individual is responsible for articulating and maintaining accurate degree progress reports for all learners based on program and catalog year. In addition, the Registrar will oversee the clearance process for participation in commencement exercises and ensure the performance of grad checks, and readiness for degree conferral. The Registrar oversees staffing for both TUG and GPS Records.

Requirements

• Vital Christian faith and lifestyle.
• Supportive of the mission and purpose of PLNU.
• Master's degree required.
• Supervisory experience and track record of office leadership in higher education.
• 7 years of experience in higher education administration.

Nice To Haves

• 10 years' experience in higher education (Student Records and Academic Advising preferred).
• Preference is given to individuals who have had leadership experience in both traditional undergraduate and graduate records contexts.
• Demonstrated experience managing change.
• Demonstrated leadership in managing multiple teams.

Responsibilities

• Responsible for all registrar functions: registration and registration data, course scheduling, transcripts, grades, conferrals, records maintenance, diploma distribution, FERPA compliance and National Student Clearinghouse and IPEDS reporting as necessary.
• Thorough knowledge of the University catalogs, curriculum, degree requirements and regulations, policies and procedures for both TUG and GPS contexts and be able to communicate and interpret verbally and in writing to advise students and respond to inquiries.
• Interpret academic policies of the University, and make recommendations for policy changes while ensuring adherence to policy and regulatory requirements.
• Participate in the development of PLNU policies and practices as related to the processes for all pre-evaluations, learner tracking, and advising reports.
• Ensure the management and maintenance of the integrity of academic records.
• Provides guidance in curriculum and program development; collects and analyzes critical data.
• Promotes data-informed strategic planning, decision-making, and technology-based solutions.
• Oversees the identification of candidates for academic honors as well as students who have non-satisfactory academic progress.
• Preparation and management of the university catalog.
• Serve and/or lead university committees that support the goals and objectives of PLNU.
• Collaborates with all constituents of PLNU within TUG and GPS: Academic units, Student Success, Financial Services, Enrollment, and Information Technology.
• Manage and control established and new articulation/transfer agreements for the TUG and GPS contexts.
• Establish guidelines for participation in and coordination of yearly commencement exercises.
• Develop yearly strategic and operational plans for the Registrar team in collaboration with the University's strategic plan.
• Oversees training, development, and maintenance of procedure manuals, regulations, and systems within the Records office.
• Oversees NCAA Division II academic requirements and policies for eligibility reporting and updates to the PLNU Compliance Manual academic sections.
• Monitors and verifies student enrollment data essential for official internal and external reporting related to academic and student records including the National Student Clearinghouse, auditors, and accreditors, as needed.

Benefits

• Health insurance.
• Dental insurance.
• Tuition benefits for employees and dependents.
• Competitive retirement matching.
• Vacation and sick time.
• 15 paid holidays per year.
• Opportunities to engage with the community including staff chapel and a robust wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Professional, Scientific, and Technical Services
• Education Level: Master's degree