Associate, Campus Events & Programming

Success Academy Charter Schools•New York, NY

3d•$70,000 - $80,000

About The Position

Reporting directly to the Team Lead, Campus Events & Programming, the Associate, Campus Events & Programming plays a critical execution role in delivering exceptional campus experiences at the Bronx K–12 Flagship Campus. This role is ideal for a highly organized, detail-oriented operator who thrives in fast-paced environments and takes pride in bringing complex plans to life. The Associate supports the planning, coordination, and execution of campus events, shared space scheduling, and day-to-day logistics—ensuring that every event, training, tour, and gathering runs smoothly and reflects Success Academy’s high standards. While the Team Lead sets strategy and direction, the Associate is a hands-on partner responsible for operational excellence, follow-through, and continuous improvement across campus programming and space usage.

Requirements

1–3 years of experience in operations, event coordination, logistics, hospitality, or project support roles.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Clear, professional written and verbal communication skills.
Strong sense of ownership and follow-through.
Willingness to be hands-on and adaptable during high-volume campus activity.
Commitment to Success Academy’s mission and passion for creating positive, joyful experiences.

Responsibilities

Support the planning and execution of campus events, trainings, tours, and community programs.
Manage day-of logistics, including room setup, materials, staffing coordination, and run-of-show execution.
Ensure events are delivered on time, on budget, and aligned to campus standards.
Provide on-site support to troubleshoot issues and ensure a seamless participant experience.
Support scheduling and coordination of shared campus spaces (auditorium, gym, dining spaces, flex rooms, outdoor areas, etc.).
Maintain and update campus calendars to ensure accuracy and minimize scheduling conflicts.
Prepare spaces for use, confirm readiness, and coordinate resets as needed.
Help enforce shared space policies to ensure safe, efficient, and consistent usage.
Serve as a day-to-day point of contact for staff, school leaders, and Network partners related to event logistics and space usage.
Communicate event details, timelines, and expectations clearly to stakeholders.
Coordinate with vendors, facilities, security, and custodial teams to support event execution.
Escalate risks, conflicts, or issues to the Leader, Campus Events & Programming as appropriate.
Maintain project plans, checklists, and documentation for recurring and special events.
Capture feedback following events and support post-event reviews.
Identify opportunities to streamline processes, templates, and tools for event and space Management.
Support documentation of systems and playbooks to enable scalability across the campus.