Associate Buyer - College of Engineering - Electrical and Computer Engineering

Carnegie Mellon University • Pittsburgh, PA

19h

About The Position

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here! The Department of Electrical and Computer Engineering ranks among the best in the country. Our research programs are at the forefront of the technologies that have changed the world we live in. Our interdisciplinary approach to education and research allows faculty and student across the university and beyond to collaborate on problems that have a significant impact on the world around us. The ECE Department, part of the College of Engineering, is a large and diverse academic community, and includes global research and teaching efforts through extensions of our Pittsburgh academic programs and research in Silicon Valley, Portugal, Africa, and Thailand. The Department of Electrical and Computer Engineering is seeking an Associate Buyer that will be responsible for the purchasing of goods or materials and preparing and processing related paperwork in compliance with the University purchasing policy (i.e. purchase order). The Associate Buyer contacts vendors as needed to follow-up on questions and/or issues. Answers department related questions regarding the University purchasing policies and procedures. Generally, this position purchases goods and materials from vendors on the Procurement Services preferred supplier and contract supplier list. May assist with reviewing vendor lines, placing re- orders, pricing merchandise, managing inventories or performing price comparisons. Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Requirements

• Associate’s degree; bachelor’s degree (preferred)
• 1-3 years’ experience
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
• Successful background check

Responsibilities

• Monitors the purchasing email inbox to promptly review, acknowledge, and determine ownership of purchase requests.
• Converts purchase requests to purchasing tickets using request tracker software.
• Ensures compliance with procurement policies.
• Uses a university purchasing card or Oracle Purchase Orders to convert Purchase Requests to orders.
• Creates Capital Asset Requisitions for capital equipment.
• Communicates with faculty and staff to provide order status and resolve issues.
• Reconciliation of university purchasing card transactions.
• Purchase Order invoice management, including uploading invoices, confirming receipts in the Oracle system, communication with Accounts Payable, and suppliers.
• Acts as backup support to the Manager of Procurement Services.
• Work closely with other team members, faculty, staff and students to provide price comparisons, vendor information and backup documentation for purchases.
• Places credit card orders
• Maintains auditable documentation that will support purchases.
• Performs related duties as assigned.

Benefits

• Joining the CMU team opens the door to an array of exceptional benefits.
• Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.
• Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
• Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!
• For a comprehensive overview of the benefits available, explore our Benefits page.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees