Associate, Billing

Excel Sports Management • New York, NY

107d • $70,000 - $75,000

About The Position

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve. We are seeking a proactive, detail-oriented Finance Associate to join our billing operations team. The ideal candidate will support the end-to-end billing process, including the timely and accurate generation and delivery of client invoices, as well as assist with cash application tasks. This individual will be a key member of the operations team, contributing to all financial transactions across the company. They will also support internal departments with invoice-related inquiries and help drive process improvements within the billing function. If you are highly organized, thrive in a fast-paced environment, and are passionate about operational excellence and client service, we’d love to speak with you.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field, preferred
• Minimum of 1-3 years of experience in billing, accounts receivable, or cash application
• Prior experience with trust accounting or client fund management is a plus
• Strong attention to detail and accuracy in handling financial data
• Excellent organizational and time management skills
• Advanced Microsoft Excel skills, strong working knowledge of other Microsoft Office Programs
• Strong understanding of cash application processes, including client trust account operations
• Team-oriented mindset and willingness to support cross-functional teams
• Excellent communication skills
• Exceptional time-management skills, able to execute tasks and responsibilities in an ever-changing environment
• High attention to detail and ability to manage multiple projects and priorities
• Capable of analyzing payment issues and identifying resolutions effectively
• Able to operate with discretion and confidentiality

Responsibilities

• Processing new contracts, preparing invoices and billing schedules, assisting with vendor forms, and otherwise ensuring prompt and accurate payments to clients and the company
• Ensure accuracy in invoice details, payment terms, and remittance instructions
• Collaborate with internal stakeholders (e.g., legal, talent reps, finance) to confirm billing details and ensure compliance
• Accurately apply/post payments (ACH, wires, checks, etc.) to accounts in a timely manner
• Reconcile daily cash receipts with bank statements and internal financial systems
• Send internal communication reminders to facilitate the resolution of payments, and takes initiative to follow up individually as needed
• Onboard new clients and counterparties in a timely manner to ensure seamless integration into our payment system within our ERP
• Work with the finance and accounting teams during month-end close processes
• Identify process improvements to enhance the cash application and trust processes
• Maintain confidentiality and professionalism in handling sensitive financial data
• All other duties as assigned

Benefits

• Eligible for benefits and discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 51-100 employees