Associate Analyst - Facilities

Sunoco • Newtown Square, PA

78d

About The Position

This is a developmental role for someone interested in pursuing Facility Management. The position entails various responsibilities including office space planning, vendor negotiations, actual vs budget expense management, and office communications. The role is designed to provide hands-on experience in managing office facilities and ensuring that the workspace meets the evolving needs of employees.

Requirements

• College graduate
• 0 - 2 years of experience
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Detail-oriented with a proactive approach to problem-solving
• Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace)
• Basic understanding of office equipment and technology
• Ability to work collaboratively with colleagues and other departments
• Willingness to take on additional responsibilities as needed.

Responsibilities

• Plan for the evolution of office space as employee count increases and needs change.
• Plan for employee workstation layout revisions in Tango.
• Oversee office moves when required.
• Prepare annual expense budget for Ellis Facility by G/L account.
• Conduct monthly actual vs budget expense analysis; track expenses; request accruals; forecast future month's spending for Accounting group.
• Communicate needs to vendors, obtain competitive bids for desired work, manage vendor relationships.
• Plan annual holiday party and townhall events; manage details of venue, menu, music, prizes, décor, guest list.
• Write office-wide employee communications.
• Communicate with management firm of owned building.
• Manage invitations and RSVPs for company events.
• Cover for receptionist two hours per day during lunch and mail distribution or when they are out of office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Management of Companies and Enterprises
• Education Level: Bachelor's degree