Assistant

Simpson Thacher & Bartlett LLP • Boston, MA

103d • $80,000 - $100,000

About The Position

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.

Requirements

• Ability to effectively present information verbally and in writing
• Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
• Proficiency in Microsoft Word and Excel
• Basic math skills: addition, subtraction, multiplication, division
• Strong attention to detail
• Must be able to work collaboratively in a team environment
• Ability to use diplomacy and discretion in relaying information
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment

Nice To Haves

• Basic knowledge of Microsoft PowerPoint

Responsibilities

• Answer multiple phone lines; screen and direct calls them as appropriate
• Maintain calendars, schedule meetings, and arrange conference/teleconference calls
• Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
• Process expenses through Firm expense application (Chrome River)
• Prepare attorney diaries through Firm diary application (Intapp)
• Utilize various office machines to transmit data, print, duplicate, fax and PDF
• Create and maintain attorney files using alphanumeric systems
• Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
• Prepare and process client bills, working closely with Billing department
• Create, revise and proofread letters and various legal documents
• Provide backup coverage for other assistants and receptionists
• Perform other duties as assigned

Benefits

• Overtime pay eligible

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED