Assistant

Sugar23 • Nashville, TN

144d

About The Position

Key Responsibilities:
Provide high-level administrative support, including managing schedules, coordinating meetings, and organizing travel arrangements.
Act as a liaison between the Executive and internal/external stakeholders, including high-profile clients, talent agencies, production companies, and other entertainment industry contacts.
Prepare and edit reports, presentations, and correspondence as needed.
Handle confidential and sensitive information with the utmost discretion.
Maintain a high level of professionalism when representing the Executive in meetings, on calls, and at events.
Conduct research and stay up-to-date on industry trends, providing insights and recommendations
Assist with ad hoc tasks and special projects requested

Requirements

• 2-3 years of experience as an assistant, in the entertainment industry/supporting high-level executives.
• Strong understanding of the entertainment landscape, including relationships with agencies, production companies, and talent.
• Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software.
• Exceptional organizational skills and the ability to multitask under tight deadlines.
• Excellent written and verbal communication skills.
• A high level of discretion and professionalism in handling sensitive information.
• Ability to thrive in a fast-paced, high-pressure environment.
• Proactive, resourceful, and able to anticipate needs
• Flexibility to work outside of regular business hours when necessary.
• Previous experience supporting an executive in the entertainment industry is required
• Must be located in Nashville, TN, Los Angeles or New York.

Responsibilities

• Provide high-level administrative support, including managing schedules, coordinating meetings, and organizing travel arrangements.
• Act as a liaison between the Executive and internal/external stakeholders, including high-profile clients, talent agencies, production companies, and other entertainment industry contacts.
• Prepare and edit reports, presentations, and correspondence as needed.
• Handle confidential and sensitive information with the utmost discretion.
• Maintain a high level of professionalism when representing the Executive in meetings, on calls, and at events.
• Conduct research and stay up-to-date on industry trends, providing insights and recommendations
• Assist with ad hoc tasks and special projects requested

Benefits

• Flexible Time Off/ Sick Time
• Medical, dental, vision coverage - Both fully paid option as well as options with low premiums
• Group Term Life insurance
• Ad&d insurance
• FSA/HSA
• Paid Parental Leave
• Rich holiday schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees