Assistant

GrayRobinson Branding•Orlando, FL

5d•Onsite

About The Position

GrayRobinson, a full-service law and government consulting firm with 16 offices in Florida and Washington, D.C., has an immediate opening in our Orlando office for an Assistant with two or more years of experience. This position will work with the closed files and accounting teams. The Assistant’s primary duties include, but are not limited to: Opening, maintaining, and closing client matter files in accordance with office procedures and traveling to other offices to assist with closing files, as needed. Recording and filing documents on-site, handling special search and document/file assembly requests. Organizing and maintaining the file room, working with files, boxes, and written documents weighing up to 50lbs. Assisting with deposits and scans for daily check payments. Assisting Accounts Receivable and Trust Desk with tracking client payments. Entering invoices into an expense management system and reconciling vendor accounts. Providing back-up for other functions as needed. The successful candidate must possess effective multitasking and organizational skills, as well as strong writing and communication skills, with a keen attention to detail. The position also requires professionalism, effective time management skills, and a strong knowledge of Microsoft Office. Experience with Aderant and Emburse software is a plus. We provide a professional work environment and a competitive employment package, including comprehensive insurance and other employment benefits. GrayRobinson is an Equal Opportunity Employer.

Requirements

Effective multitasking and organizational skills
Strong writing and communication skills
Keen attention to detail
Professionalism
Effective time management skills
Strong knowledge of Microsoft Office
Two or more years of experience

Nice To Haves

Experience with Aderant and Emburse software

Responsibilities

Opening, maintaining, and closing client matter files in accordance with office procedures
Traveling to other offices to assist with closing files, as needed
Recording and filing documents on-site
Handling special search and document/file assembly requests
Organizing and maintaining the file room
Working with files, boxes, and written documents weighing up to 50lbs
Assisting with deposits and scans for daily check payments
Assisting Accounts Receivable and Trust Desk with tracking client payments
Entering invoices into an expense management system and reconciling vendor accounts
Providing back-up for other functions as needed