Assistant Trust Administrator

Smith Debnam Narron Drake Saintsing & Myers, LLP•Raleigh, NC

About The Position

At Smith Debnam, our philosophy is simple - to provide the best possible value to our clients. We firmly believe that the key to delivering such value is equally simple - the people who make it happen. Our professional service team, the attorneys, paralegals, and staff, are therefore our most important asset. We are committed to maintaining an environment that provides professional fulfillment, actively supports professional development, and communicates the value of each person's contributions. Smith Debnam has been providing legal services to businesses and individuals in North Carolina for 50 years. We offer our employees a professional work environment, competitive salaries, quality benefit programs and flexible work hours. Job Summary: The Assistant Trust Administrator is responsible for providing financial, administrative, and clerical support to our Consumer Collection’s department. Duties include processing mail, data entry for section spreadsheets responding to emails, invoice reminders to clients, preparing information for audits, bank statement and daily deposit reconciliations, logging and tracking end of day reports for trust accounts. This role offers the potential for progression into a Trust Administrator position.

Requirements

Associate degree preferred
Minimum 6 months to 1 year finance or accounting experience
Basic understanding of accounting processes such as ledgers, credits, and debits
Advanced mathematical skills required
Experience using Microsoft Office with strong working knowledge of Excel functions
Ability to multitask and prioritize workflow, and work in a team environment
Good verbal and written communication skills
Ability to process large volume of work in an efficient and precise manner
Strong attention to detail with proficient organizational skills

Responsibilities

Review, sort, and scan all incoming mail daily
Coordinate with front desk and mailroom for package deliveries
Perform imaging of all payments received and scan to appropriate file
Process electronic deposits daily and maintain storage of deposited payments
Prepare a daily deposit reconciliation file for all payments received and posted
Perform consolidated recording of all transactions for Client Trust Accounts and review the end of day balance
Review, scan, and mail debtor refunds weekly
Prepare, scan and mail payment receipts for debt buyer accounts
Review daily direct payments and confirmation of processing
Update Excel spreadsheets for reporting direct payments, returned checks, refund checks, Web-Pay errors and declined payments
Assist with additional data entry for other Finance positions
Maintain log for Cost Reversals with review of client, and reason for reversal
Assist with compiling documentation for client audits