Assistant to the Vice President for Design and Construction Management

Morgan State University•Baltimore, MD

42d•$75,000 - $85,000

About The Position

The Assistant to the Vice President for Design and Construction Management provides high-level administrative, operational, and project support to the Vice President and the division. This role ensures efficient coordination of daily activities, facilitates communication across internal and external stakeholders, and assists in managing complex capital projects, design initiatives, and construction workflows. The Assistant serves as a key liaison between the Vice President, university leadership, contractors, vendors, and campus partners.

Requirements

Bachelor's degree in Business Administration, Construction Management, Architecture, Engineering, Public Administration, or a related field.
Five (5) years of administrative, project coordination, or executive support experience, preferably within higher education, construction, or facilities management.
Project management experience.
Strong interpersonal, written, and verbal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management software, and digital document management systems.
Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
Strong attention to detail and ability to maintain confidentiality.

Nice To Haves

Experience supporting senior leadership or executives.
Familiarity with construction terminology, architectural planning, or capital project processes.
Experience working with procurement systems, construction management platforms (e.g., Procore), or financial tracking tools.
Knowledge of state procurement laws and university capital process workflows.

Responsibilities

Provide executive-level administrative support to the Vice President, including managing calendars, scheduling meetings, coordinating travel, preparing correspondence, and organizing documentation.
Maintain and track division-wide project timelines, deliverables, and action items to ensure projects remain on schedule and within scope.
Assist with the preparation of reports, presentations, Board of Regents updates, and briefing materials related to design, construction, and campus development.
Coordinate communication between Design and Construction Management, Facilities, Procurement, Finance, and other university divisions.
Serve as a primary point of contact for internal and external stakeholders seeking information or access to the Vice President.
Support procurement and contract management processes, including tracking vendor agreements, RFQs/RFPs, invoices, and compliance documentation.
Maintain organized digital and physical filing systems for plans, contracts, drawings, project documentation, and historical records.
Assist with budget monitoring, cost tracking, and reconciliation of expenditures for multiple capital projects.
Coordinate logistics for site visits, project meetings, committee meetings, and construction-related events.
Conduct research, compile data, and prepare summaries to support decision-making on capital projects, sustainability initiatives, and design standards.
Help ensure adherence to university policies, state regulations, and industry standards for construction, safety, and compliance.
Perform other duties as assigned to support the efficient operations of the Office of Design and Construction Management.