Assistant to the Vice Chancellor for Academic & Student Affairs

Nevada System of Higher Education

93d

About The Position

The Nevada System of Higher Education (NSHE) invites applications for the position of Assistant to the Vice Chancellor for Academic and Student Affairs. This is a renewable, full-time, non-tenured, administrative position and reports to the Vice Chancellor for Academic and Student Affairs. The position may be located in either Reno or Las Vegas, Nevada. The NSHE is comprised of eight institutions: two universities, a state university, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant challenges and opportunities in serving over 110,500 students and 15,000 employees. The Assistant to the Vice Chancellor reports directly to the Vice Chancellor for Academic and Student Affairs and acts as the primary support administrator, providing proactive administrative assistance for the Vice Chancellor and the Academic and Student Affairs (ASA) department. The individual serves as a confidential representative and liaison with senior management, faculty, system-wide administration officials, and the public. The Assistant is responsible for supporting the priorities of the Vice Chancellor and day-to-day administrative operations of the department. The Assistant manages daily and periodic activities and tasks, including a high volume of communications, correspondence, scheduling and travel for the Vice Chancellor and the department.

Requirements

• Bachelor’s degree from a regionally accredited institution with three years of progressively responsible executive level administrative experience (or) associate degree with five years of progressively responsible executive level administrative experience (or) ten years of progressively responsible executive level administrative experience.
• Knowledge of higher education organization and governance structures.
• Knowledge of NSHE or other higher education policies, procedures, and practices.
• Ability to anticipate conditions, plan ahead, establish priorities, and meet deadlines.
• Ability to make independent decisions appropriately and within the boundaries of assigned authority.
• Ability to maintain strict confidentiality and properly handle sensitive issues.
• Ability to interact effectively with internal and external constituencies.
• Excellent communications skills, verbal and written, to communicate effectively with a diverse population at all levels, both internally and externally, using tact and diplomacy.
• Excellent writing and proofreading skills, including proper use of formats, knowledge of correct English grammar, spelling, punctuation, and usage.
• Skill in the use of a variety of computer applications, including Microsoft 365 (Outlook, Word, Excel, PowerPoint, Adobe, etc.) and web and video scheduling software.
• Proficiency in ADA document accessibility for a variety of platforms.
• Strong analytical and problem-solving skills.
• Skill in organizing and maintaining records.
• Skill in working independently and following through on assignments with minimal direction.
• Skill in working collaboratively as part of a team to build a shared work product.

Responsibilities

• Provide day-to-day assistance to the Vice Chancellor and the department on a wide range of assignments.
• Review the Vice Chancellor’s incoming and outgoing correspondence and signature items.
• Exercise judgment and independent initiative in bringing information or issues to the Vice Chancellor.
• Maintain confidentiality of sensitive issues; prioritize assignments; appropriately distribute information, recommend action as appropriate and provide suggestions for resolution or resolve independently whenever feasible.
• Perform initial review of items for the Vice Chancellor’s attention and/or signature.
• Ensure items are complete, accurate, and in compliance with appropriate policies or procedures.
• Coordinate with department staff and others to correct deficiencies.
• Compile and coordinate relevant background information or facilitate appropriate briefings for appointments, meetings, and conferences.
• Assist in review of documents produced by the department, including ad hoc and routine reports and presentations, Board of Regents agenda items, and record requests.
• Monitor documents for ADA accessibility.
• Provide administrative support for multiple committees such as Academic Affairs Council, Student Affairs Council, Nevada Student Alliance, Nevada WICHE Commission meetings, Power-Based Violence Task Force meetings and other system-level groups.
• Maintain a list of potential agenda items, compile the agenda and reference materials, and draft and prepare meeting minutes as assigned.
• Coordinate reception of visitors, consultants, or committee members.
• Create follow-up correspondence for program approvals post-meeting.
• Keep a complete and current roster and email group for all ASA related committees and working groups, updating throughout the academic year, and inform the groups of changes.
• Oversee all travel arrangements for all ASA Staff, including the creation of travel worksheet summaries, spend authorizations and expense reports.
• Oversee logistics for the Regents’ Award program selection process, including sending notifications and coordinating with institutions on issuing awards.
• Distribute and post agendas for meetings as required by Nevada Open Meeting Law.
• Serve as the initial contact for processing student requests for Millenium Scholarship extension appeals.
• Assist the Vice Chancellor with processing institutional requests for Temporary Part-Time Teaching Faculty – Requests for Exception to Limitation to 75 Percent of FTE per semester.
• Coordinate communications between the Vice Chancellor and the members of the Chancellor’s Cabinet, Vice Chancellors, Presidents, Regents, Faculty Senate, government officials, community leaders, students, faculty, and staff.
• Coordinate communications with external entities, including but not limited to institutional administrators, Nevada Department of Education administrators, Nevada school district superintendents, WICHE, etc.
• Coordinate and maintain the daily and long-term schedule for the Vice Chancellor.
• Make decisions relating to the coordination of meetings, conferences, travel, and standing meetings.
• Exercise good judgment for optimum utilization of the Vice Chancellor’s time.
• Plan and organize special meetings and events for the department.
• Coordinate the logistics of web and video conferences.
• Answer phones and handle routine inquiries; assist the office manager with covering front desk duties when other coverage is not available.
• Demonstrate understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the NSHE students, faculty, staff, and community.
• Resolve informal complaints or refer as appropriate and inform the Vice Chancellor of their resolution.
• Assist the Vice Chancellor and ASA staff in compiling documentation and/or data and preparing responses to inquiries, interacting with staff at all levels.
• Ensure that all Academic and Student Affairs related content on the NSHE website is up to date.
• Assist the Vice Chancellor and other ASA staff with special projects or other duties as requested.

Benefits

• Comprehensive Health Insurance: includes health, dental, vision, and life insurance.
• Outstanding Retirement Plan: professional employees are required to participate in the 401(a) Retirement Plan Alternative (RPA). Employee contributions of 19.25% are matched 100% by the employer and employees experience an immediate vesting in the plan.
• Paid Leave: generous annual leave (accrual of 2 days per month), sick leave (granted 30 days at time of hire), 12 paid holidays, and paid family leave.
• Education Benefit: employees and their qualified dependents may take advantage of a tuition savings benefit.
• Additional Perks: Employee assistance programs and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree