Assistant to the Director

City Of San Antonio, TX-posted 2 months ago
Full-time
San Antonio, TX
5,001-10,000 employees
Executive, Legislative, and Other General Government Support
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Under administrative direction, is responsible for supervising, coordinating, and overseeing administrative support operations for the Director's Office of highly complex departments. Interprets, formulates, and implements policies and procedures; serves as a liaison between the Director's office and other departments. Working conditions are in an office environment. Exercises direct supervision over assigned staff. This position is an 'unclassified' position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

  • Directs, manages, and oversees administrative operations for the Director's Office, including interpreting, formulating, and implementing policies and procedures.
  • Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical, and clerical support within the Director's office.
  • Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing effective services.
  • Participates in the selection of professional, technical and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.
  • Writes and edits communications materials for the Department Director, including speeches, scripts, talking points, and formal correspondence; and independently composes reports and memoranda for the Director using office equipment.
  • Oversees and directs personnel administration including payroll, compensation, training, personnel requisition, and disciplinary actions.
  • Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.
  • Manages the flow of information in the Director's Office.
  • Prepares the Department Director for presentations, speeches, and official appearances.
  • Participates in the development and administration of the departmental budget; directs and coordinates budget monitoring system; provides policy direction and operating procedures regarding expenditures.
  • Ensures alignment with Director's organizational goals and agenda.
  • Assists in assessing situations and gathering information to present for Director's decisions.
  • Assists in aligning opinions and recommendations presented to Director for effective outcomes.
  • Serves as liaison between the Department Director, other City departments, City Manager's office, City Council representative and outside agencies; negotiates and resolves significant issues.
  • Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees, and task forces as assigned.
  • Performs related duties and fulfills responsibilities as required.
  • Bachelor's Degree from an accredited college or university.
  • Five (5) years of increasingly responsible government experience, including two (2) years direct supervising experience.
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