Agency Temp

Berklee College of Music•Boston, MA

12d•$42 - $50

About The Position

Under the supervision of the Dean of the Professional Education Division (PED), the Assistant to the Dean/Business Administrator offers administrative support, manages the daily operations of the PED Office, and serves as administrator for business affairs. The PED is a diverse area of Berklee that includes 5 academic departments (i.e., Music Business/Management, Music Education, Music Therapy, Professional Music, and Liberal Arts and Sciences), and multiple Institutes (e.g., Institute for Arts Education and Special Needs, Music Therapy Institute, Berklee Popular Music Institute). The Assistant to the Dean/Business Administrator performs as administrative deputy to the dean by formulating systems and procedures for the Office; assisting with annual budget planning and management; facilitating the Dean’s review and approval of all expenditures for the Division; managing the PED purchasing card and processing expenditures/reconciliations; using technology to complete tasks and maintain accurate records; and preparing advanced-level written and creative documents. Further the Assistant to the Dean/Business Administrator works across the PED and beyond to support and manage annual events, special projects, reports, programs, and professional development; support PED hiring; supervise student employees; serve as liaison between internal/external constituents and the Dean; and facilitate contracts and other necessary arrangements for residencies and visiting artists/scholars.

Requirements

College degree required with a minimum of 5 years experience in an academic administrative or office setting.
Strong interpersonal skills (oral and written communication) in order to work effectively with all levels of College personnel and external contacts.
Excellent managerial and organizational work habits with an ability to prioritize the flow and execution of information into and out of the office; take on special projects as assigned; demonstrate initiative and follow through; and organize and prioritize the Dean’s schedule.
Keen ability to execute tasks effectively under minimal supervision.
Effective project management skills, including organization, critical and creative thinking, assessment, and problem solving.
Strong budget/finance experience and skills, including proficiency in related tasks such as budget monitoring, reporting, and planning.
Proficiency in a Macintosh environment including systems for word-processing, database management, spreadsheet design, videoconferencing, and creative presentations.
Dedicated to advancing a diverse and inclusive workplace and to the work of students, faculty, staff, and the institution.
Ability to exercise professional discretion and confidentiality in supporting executives.

Responsibilities

Function as Business Manager and advance the work of the Professional Education Division (PED) Office and Dean.
Use organizational and project management skills to support a variety of ongoing annual events, activities, and administrative tasks including major residencies, visiting artists, staff travel, symposia, etc.
Oversee a system to track all projects/initiatives.
Conduct necessary research, gather and compile data for projects and offer interpretation and recommendations on behalf of the Dean.
Manage the Dean’s calendar and schedule all meetings and appointments (to happen in-person and/or remotely).
Facilitate the Dean’s travel and engagement in professional settings.
Establish and maintain efficient recordkeeping systems, both of hard copy material and electronic data.
Prepare contracts and other necessary arrangements for residencies and visiting artists.
Hire, train, and supervise student employees. When necessary, the Assistant to the Dean works with those students toward completion of various projects that are vital to the successful operation of the office.
Serve as a resource and assist in onboarding and the ongoing training of PED staff across the division.
Assist in planning, monitoring and tracking PED budget, prepare budget reports, process appropriate documents/statements, and maintain accurate records.
Prepare and edit selected correspondences for the Dean.
Prepare meeting agendas, attend meetings, create and distribute minutes.
Update and maintain the PED website and calendar.
Prepare, organize, and maintain quarterly PED newsletter.
Represent the Division in all communications (written and verbal) and as a member of various committees and other College initiative groups, as needed.
Other duties as assigned.