Assistant to the Chief of Operations (CSU only)

CSU Careers•Northridge, CA

1d•Hybrid

About The Position

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Under general supervision, the Assistant to the Chief of Operations performs complex administrative duties supporting executive operations, coordinates projects, manages communications, and ensures compliance with university procedures while maintaining confidentiality and professionalism across interactions with campus stakeholders and external partners.

Requirements

Equivalent to graduation from an accredited four-year college or university
Equivalent to three years of full-time, progressively responsible relevant experience
Demonstrates strong organizational and time management skills in a fast-paced environment
Communicates effectively with diverse stakeholders while maintaining professionalism
Exercises sound judgment and discretion when handling sensitive information
Manages multiple priorities and deadlines with accuracy and attention to detail
Applies knowledge of administrative procedures, policies, and systems
Uses technology and office systems to support efficient operations

Responsibilities

Performs complex administrative duties supporting executive operations
Coordinates projects
Manages communications
Ensures compliance with university procedures while maintaining confidentiality and professionalism across interactions with campus stakeholders and external partners
Works independently to provide executive-level administrative support to the Chief of Operations (COO) with office processes and procedures and communications
Applies judgment and discretion when handling the COO’s complex and constantly changing calendar and independently resolves scheduling conflicts
Initiates and processes COO’s travel, reimbursements, itineraries, and maintains memberships
Assists the COO with special projects, meetings, and events
Ensures all hospitality and CSUBUY have been fully approved prior to events
Performs other duties as assigned