Assistant to the Chief and Clery Coordinator - University Police Department
About The Position
The position of Assistant to the Chief and Clery Coordinator (Administrative Specialist) with the UW-Whitewater Police Services is a responsible professional position working in an autonomous fashion with full administrative authority. Individuals working in this capacity provide a high-level administrative function by conducting research, preparing statistical reports, handling confidential information, responding to information requests, and performing administrative and managerial functions, discipline, and contract administration. Individuals in this position are responsible for general budgeting, including reconciliation, outlook, and planning. Individuals also train and provide supervision for lower-level clerical staff, students, and other employees. Individuals are part of the management team and provide input and decision-making on managerial matters, including but not limited to procurement, budgeting, discipline, policy, and procedure. An Administrative Specialist may be required to take administrative command and control of situations in the absence of the Director. This individual provides exemplary customer service to all community members, regardless of positional or social status. Weekend and shift work may occasionally be required. This position is considered a Campus Security Authority and Mandatory Reporter under State and Federal Law.
Requirements
- High School diploma with two years prior administrative experience OR Associate's Degree with no prior administrative experience
- Provide superb customer service and professionalism
- Knowledge of standard office practices and procedures
- Knowledge of University Work Rules, Departmental Policies and Procedures, Rules and Regulations, and Memorandums
- Knowledge of telephone etiquette
- Skilled in the use of Departmental equipment and applications
- Skilled in the use of computers and software applications of the Windows environment
- Skilled in the operation of a multi-lined telephones
- Ability to prioritize workload and meet deadlines
- Ability to maintain security of confidential police records, communications, and information
- Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds
- Ability to operate standard office equipment
- Ability to perform repetitive motions associated with keyboarding required for typing or word processing
- Ability to perform transcription of video and recorded conversations
- Ability to accurately type a minimum of 50 words per minute
- Ability to complete National Incident Management Training Courses, NIMS 100HE, 200, 700, 800, and forms
- Ability to interact with all employees, staff, and students within the Department in a respectful, professional, and appropriate manner
- Skilled use of Police Report Management Systems
- Skilled use of State Law Enforcement Systems, such as TIME, eTime, WIBRS and ACADIS
- Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
Nice To Haves
- Knowledge of and experience with police department systems such as Clery law, emergency management, criminal justice information system
Responsibilities
- Perform Administrative Duties
- Administration of Clery Program
- Performance of Confidential Duties
- Direction and Supervision of Staff
- Administration of Departmental Records
- Administration of Budget and Fiscal Activities
- Administrative Support of the Director
Benefits
- UW System employees receive an excellent benefit package.
- To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
