Assistant to the Board of Directors (Hybrid - Chicago, IL)

Allstate•Chicago, IL

10d•$30 - $45•Hybrid

About The Position

The Assistant to the Board of Directors provides broad administrative and discretionary support to the corporate secretarial function for The Allstate Corporations Board of Director and Annual Shareholder Meeting processes.

Requirements

Bachelor’s degree or equivalent experience
5+ years of experience supporting senior executives, boards, governance functions or legal/compliance in a public company
Experience in work environments requiring white-glove service mindset, a high degree of professionalism and discretion
The individual in this role must exercise a high degree of confidentiality when handling sensitive or proprietary information
Ability to collaborate with diverse stakeholders and manage competing priorities in a deadline-driven environment
Experience working with C-Suite executives and Boards of Directors
Exceptional organizational, problem-solving skills and judgment
Experience with board portals (e.g., Diligent)
Experience with other technology: Microsoft suite of products: Copilot, One Note, Sharepoint, Excel, PowerPoint, Word Adobe Acrobat or pdf software OneSpan or similar e-signature tools GEMS or similar entity management software
Proficiency with expense reimbursement platforms (e.g., Concur, Workday Expenses)

Responsibilities

Serve as the central point of contact for directors on meeting logistics, schedules and other communications
Assist in planning and execution of logistics for Board and committee meetings (virtual, hybrid, and in-person), including troubleshooting for virtual meetings
Develop and maintain Board and committee meeting annual calendars and meeting schedules
Assist in preparation, assembly, and timely distribution of board materials and other communications to the Board
Coordinate director travel
Manage, track and process director and Board meeting expenses
Liaise with directors, external guests, senior management and internal stakeholders (IT, Security, Facilities, Events, Executive Assistants to C-Suite) on Board and committee-related matters
Maintain corporate governance website
Maintain governance records, internal Sharepoint sites and other document management systems; ensure appropriate document retention
Assist in review and response to document requests from internal and external parties (e.g., internal audit, external auditors, litigation)
Provide additional administrative support on Board and corporate governance matters, including shareholder engagement meetings
Leverage new technologies and AI tools to continually improve effectiveness and efficiency of processes