Assistant to the Athletics & Co-Curricular Program

Trustees Of Deerfield Academy-posted about 1 year ago
Full-time
Deerfield, MA
501-1,000 employees
Specialty Trade Contractors
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The Assistant to the Athletics & Co-Curricular Program at Deerfield Academy provides essential support for all co-curricular and athletics operations, ensuring smooth execution of team travel, scheduling, and facility reservations. This role also involves collaboration with various departments to facilitate events and maintain effective communication, contributing to the overall success of the school's programs.

  • Support seasonal, weekly, and daily requests for athletic team transportation and meals.
  • Confirm all contests with participating schools weekly.
  • Assist the Associate Athletic Director for External Affairs with coordination of off-campus travel.
  • Assist the Associate Athletic Director for Internal Affairs with student co-curricular sign-ups and attendance record keeping.
  • Post weekly practice schedules and transportation details for all teams.
  • Notify the Director of Athletics and the Co-curricular Program of any missing athletics forms or reports.
  • Collaborate with Finance to ensure proper and timely payments for association dues, league tournaments, and athletic fees.
  • Assist in the preparation of Athletics-related reports and projects.
  • Coordinate Athletics awards designations, including ordering and annual presentation to recipients.
  • Manage daily, weekly, and monthly calendar planning within 25Live for Visual and Performing Arts (VPA).
  • Collaborate with the Events Manager to plan and schedule VPA-related events and activities.
  • Serve as the point-person for VPA requests to Communications and facilitate the promotion of Arts events online and on social media.
  • Serve as the primary scheduler and coordinator of livestream events specific to VPA.
  • Curate and maintain accurate recordkeeping of VPA archives, including plays, performances, speakers, and awards.
  • Coordinate VPA awards designations including ordering and annual presentation to recipients.
  • Support travel, reservations, and logistics related to the Community Service Program.
  • Communicate regularly with off-campus partners to ensure smooth functioning of the Service co-curricular program.
  • Coordinate Community Service awards designations, including ordering and annual presentation to recipients.
  • Associates Degree required.
  • 3-5 years of experience in an administrative role.
  • Proficiency with Google Drive/Docs and MS Office, particularly in Excel, Word, and Outlook.
  • Experience with online platforms (e.g., Wordpress).
  • Excellent oral and written communication skills.
  • Excellent organization, interpersonal, and proofreading skills.
  • Ability to prioritize and handle multiple tasks under deadline pressure.
  • Exceptional attention to detail.
  • Sensitivity to confidential information.
  • High level of patience and diplomacy.
  • Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community.
  • Ability to work independently and take initiative in a fast-paced environment.
  • Ability to multi-task effectively.
  • $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment).
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