Assistant to Chief (DOM) - Cardiology

Washington University in St. Louis • Ann Arbor, MI

4d • $23 - $36 • Onsite

About The Position

Primary point of contact for the Division Chief, manages administrative tasks, including the Chief’s calendar, coordinating meetings, arranging travel, coordinating faculty recruitment and guest lecturer visits, preparing correspondence, and assisting with grant submissions.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administrative Office (5 Years)

Nice To Haves

• Interpersonal Communication
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Oral Communications
• Organizational Savvy
• Written Communication

Responsibilities

• Plans, prepares, arranges travel, travel schedules (including visas), and agendas for Chief.
• Anticipates and prepares meeting agendas and memos for internal and external communications.
• Carry out logistics for meetings and committees, including scheduling, arranging location, and other meeting details.
• Takes organizes, writes, and distributes minutes of the meetings.
• Manages faculty recruitment visits and interviews including travel, visit, agenda, and meetings.
• Assist with grant reviews, meeting/report preparation, and power point presentation preparation, ensuring compliance and standard internal and external guidelines.
• Coordinates payments for division expenses including departmental social, equipment, travel, and purchase orders, ensuring expenses adhere to departmental, university and/or external grant guidelines.
• Collects, integrates, and summarizes responses to information requests.
• Identifies and follows up on action items.
• Assists with appointment packets.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees