Assistant Relocation Project Manager

JLL•Austin, TX

27d•Onsite

About The Position

As an Assistant Relocation Project Manager at JLL, you will work as part of the project team, assisting with development of scope and schedule for projects while handling administrative responsibilities and move/project management duties. This role involves ensuring all project documentation is maintained on client or Relocation Management SharePoint sites while receiving and processing client requests. You'll participate in planning meetings with clients, relocation managers, occupancy planning teams, and other key stakeholders while incorporating best practices into projects and ensuring processes are managed according to client and JLL policies and procedures. Your expertise will be essential in managing work orders, small project management, furniture reconfigurations, and space enhancements.

Requirements

1+ years practical experience
OSHA 10 certification
Strong Microsoft Excel skills and ability to utilize Microsoft Office suite of technologies
Detail oriented with ability to multi-task and work both in team and independently
Strong interpersonal skills with ability to interact with executive-level internal and external clients
Organizational and detail-oriented with ability to prioritize and manage differing business needs
Ability to write clear, concise communication conveying complex messages in easily understood manner

Nice To Haves

Bachelor's degree from accredited institution in Accounting, Business, Architecture, Engineering, Interior Design, or Construction Management
2 years as facility coordinator, move coordinator, or similar/related experience in Corporate Real Estate environment
Experience in FM:Systems move management module and/or facilities management system
Knowledge of construction or commercial real estate industry
Familiarity with architectural drawings and furniture and space planning concepts
CAPM or ACU certification
Understanding of JLL service offerings and business development processes

Responsibilities

Handle administrative responsibilities including meeting minutes, agendas, and project reports while managing action agendas and associated project documentation
Ensure all project documentation is maintained on client or Relocation Management SharePoint sites
Receive and process client requests while participating in planning meetings with key stakeholders
Initiate meetings to review project schedules with vendors and stakeholders
Assist with project plans and budgets through collaboration with relocation managers, facility managers, project managers, and construction managers
Manage work orders and small project management including furniture reconfigurations and space enhancements
Perform data input into CAFM system to maintain occupancy information
Manage successfully small relocations (100 people or less) and assist Relocation Manager in large relocations