Assistant Registrar (INTERNAL APPLICANTS ONLY)

Donna Independent School District • Donna, TX

18h • Onsite

About The Position

SUMMARY: Ensure that complete and accurate records for all students are maintained and readily available.

Requirements

• High school diploma or GED
• As required by the Texas Education Agency
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before parents, students, and staff.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Working knowledge of school records and documents.
• Demonstrated ability to operate a personal computer and related software.
• Ability to greet the public in a pleasant and cordial manner.
• Ability to develop effective working relationships with students, staff, parents, and the school community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• Occasional absences are understood but regular attendance is required.
• The employee must maintain emotional control under stress.

Responsibilities

• Assist in ensuring that all test scores (CAT, TAAS, TASP, SAT, ACT, etc.) are posted on transcripts.
• Assist with the posting of all semester grades on transcripts.
• Assist with requesting grades and transcripts on incoming students from other school districts.
• Assist with providing copies of transcripts to counselors and students, upon request.
• Assist with sending copies of senior student transcripts to colleges.
• Assist with the handling of records requests from other school districts.
• Provide principal and teachers with student information.
• Assist in ensuring that all summer school grades are posted in students' folders.
• Assist in maintaining list of all students new to the district.
• Assist in providing complete alphabetical listing of all students and their credits.
• Assist in ensuring that previous years' grade sheets are readily available when needed.
• Assist in averaging grades to obtain grade point average (GPA) and class ranking for all students, grades 10-12.
• Assist in ensuring that all inactive permanent record folders are appropriately microfilmed and filed accordingly.
• Assist with updating handbooks, policy manuals, and other documents as needed.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files, including inventory of school and office supplies, mailing lists, student records, visitors logs, and office communication.
• Maintain confidentiality.
• Participate in staff development training programs to improve job performance.
• Participate in meetings and special events as assigned.
• Exercise professional judgment in absences; be punctual to work, meetings, and appointments.
• Perform other duties as assigned by the immediate supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees