Assistant Registrar - Registrar
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About The Position
The Assistant Registrar for Registration provides essential leadership and supervision to Records Specialists, who are responsible for delivering front-facing services to students, alumni, faculty, and other stakeholders through various communication channels including email, phone, and in-person interactions. This role is pivotal in managing the staff and systems that underpin registration-related processes and communications, as well as overseeing the certification of veterans and military-affiliated students. As a key member of the Registrar's leadership team, the Assistant Registrar advises the University Registrar on procedural matters within their area of responsibility, offering recommendations and assessing the impact of various initiatives. In addition to these responsibilities, the Assistant Registrar plays a crucial role in fostering a positive working environment and building collaborative relationships with other departments across the campus. This collaboration is vital for ensuring a seamless flow of information between the Office of the Registrar and other departments, which is essential for compliance with the Family Educational Rights and Privacy Act (FERPA). The position requires a proactive approach to coordinating and supporting staff in delivering high-quality, timely services to students, ensuring that all registration communications are accurate and effectively disseminated. The Assistant Registrar is also responsible for overseeing the maintenance of the Registrar's website, ensuring that it is updated with current dates, deadlines, academic policies, and other pertinent information related to student records. This role involves partnering with Information Technology Services (ITS) to enhance workflow processes and maintain comprehensive documentation of any changes. Furthermore, the Assistant Registrar will oversee the creation and maintenance of standard operating procedures for registration processing tasks, manage the setup of registration, and perform end-of-term processing tasks. Regular reporting to the National Student Clearinghouse and ensuring the accuracy of student records are also key components of this position. Leadership and supervision of staff are critical, promoting professional growth and adherence to the mission and values of Loyola Marymount University. The Assistant Registrar will serve as the School Certifying Official, possessing extensive knowledge of VA programs, regulations, and policies, and will be the primary contact for veterans, service members, and their families, providing support and ensuring compliance with all relevant requirements. Overall, this position is integral to the effective functioning of the Registrar's Office and the broader university community, contributing to a positive educational experience for all students.
